Young Social Innovators: Office Administrator


Position: Office Administrator Location: Young Social Innovators, DCU Alpha, Old Finglas Road, Glasnevin, Dublin 11 Report to: Senior Governance & Data Officer Contract: Full-time Salary Scale: €23,000 - €27,000 Young Social Innovators Young Social Innovators (YSI) is a national not for profit organisation providing transformative social innovation programmes for young people primarily at post primary level in Ireland. Our social innovation programmes empower and strengthen youth voice and participation and develop active local and global citizens. Consider joining our passionate and multi-talented team with a great vision ‘to inspire, empower and equip young people to change the world for good. The Opportunity YSI is looking for an experienced office administrator who has the passion, drive and energy to work with our dedicated team and who can bring their organisation ability to support our work with young people and educators and who wants to progress a career office administration and governance. The Person You will be enthusiastic and passionate with a track record of proven experience working in a professional office environment. A team player who is eager to make a difference by contribution to YSI’s work. You will be organised and have good time and project management skills, with an ability to prioritise conflicting priorities. You will be proficient in technology and Microsoft applications, and general office systems and procedures. You will be motivated, a self-starter who contributes to a positive work culture and you will enjoy working on multiple cross cutting projects. Key Accountabilities: Office Administration & Front of House

  • Organise and co-ordinate office operations and procedures

  • Manage office supplies and stock; ordering, receipt and stock takes

  • Reception & phone system management and reception of visitors and manage the booking of meeting spaces

  • Front of house and greeting of visitors to DCU Alpha including office

  • Management of YSI’s admin and info Email inboxes

  • Admin support and co-ordination of meetings

  • Responsible for distribution of post to relevant staff members

  • Responsible for outgoing postage and mailing system

  • Administration of schools payment system & credit control of same (training provided)

  • Provide support to the Senior Governance and Data officer on maintenance of the YSI database system

  • Provide administrative support to YSI Management and other teams as required

  • Supporting the production of reports, letters and presentations

  • Support YSI events - may require travel to venues to assist team

  • Other duties as required to support wider organisation’s delivery on strategic goals

Skills Requirements Essential

  • Minimum 1 years’ experience in a similar role

  • Good verbal and written communication skills

  • Good IT skills using Microsoft Office suite

  • Excellent attention to detail

Desirable

  • Good numerical skills

Candidate Profile Essential

  • Team player

Desirable

  • Flexible & adaptable

  • Proactive & Organised

  • Courteous manner & clear, friendly phone voice

Location: DCU Alpha, Glasnevin, Dublin 11 – the nature of this role requires the post holder to be office based and so attendance at our DCU Alpha Office is 5 days per week. How to Apply: Please send a comprehensive CV with a cover letter – outlining what you can bring to the role – to our HR department at careers@youngsocialinnovators.ie by midnight on Sunday the 11th of September 2022. Young Social Innovators is committed to equal opportunities and all recruitment decisions will be based on merit, suitability for the role and experience. All recruitment decisions will not be influenced by race, colour, nationality, religion, sex, marital status, family status, sexual orientation, disability, age, or membership of the Traveller Community. Young Social Innovators fully endorses a working environment free from discrimination and harassment. For information on Young Social Innovator’s Privacy Policy, please see https://www.youngsocialinnovators.ie/about/privacy-policy

General Info Date Entered/Updated 29th Aug, 2022 Region Dublin 1 1 / Remote Expiry Date 11th Sep, 2022