Place of Work: Wesley College, DublinReports to: Office Manager
A Receptionist is required by Wesley College Dublin, a post-primary secondary school, with 970 pupils. Reporting to the Office Manager, the role is to welcome visitors, answer and transfer phone calls and emails. In addition, they will monitor and administer the attendance of pupils as they enter and exit the campus.
Specific responsibilities include:
Meeting and greeting visitors, parents and pupils in a friendly and professional way.
Dealing with queries from visitors, parents, and pupils and escalating where necessary.
Administering the attendance system as pupils enter the exit the campus, and liaising with the Deputy Principals in the case of any issues arising.
To build rapport with the teaching staff and other grounds, maintenance and office staff to enable good team interactions.
Undertake general office duties, including correspondence, emails, generating labels and filing.
Taking in deliveries, post etc. and then sorting and distributing post, also ensuring franked post is brought to the post office for mailing as required.
Co-ordinate large post-outs of letters/certificates to parents.
Assist with ad-hoc office projects.
3-4 years’ experience providing administrative support in a busy office environment.
Excellent communication skills, both written and verbal.
Excellent interpersonal skills, including pleasant telephone manner, and an assertive, kind and patient attitude.
Strong time keeping, attendance and work ethic with a flexible approach to work.
Excellent time management and organization skills.
Capable of assessing problems and reacting calmly to resolve them / escalating appropriately.
Proven strong computer skills in Microsoft Office (Outlook, Word and Excel).
Experience in attendance or booking systems.
Valid Irish driving licence.
Terms and Conditions
The position is located on a full time basis at Wesley College Dublin (including school holidays).
20 days holidays plus public holidays. In addition, a further 5 days before Christmas and New year will be provided. College contributory pension.
Office staff must take holidays during school holidays and must be available to work during term time.
The working day at reception is from 8:30am to 5pm.
To apply for this role please email your CV and along with a cover letter, outlining suitability for the role, to email@example.com
Deadline: Friday 5th January 2024.Salary, Terms and Conditions: Discussed at interviewContract Type: Full time/Permanent
Date Entered/Updated: 12th Dec, 2023
Expiry Date: 5th Jan, 2024
Region: Ballinteer / Dundrum, Dublin