6 Cromwellsfort Road Walkinstown Dublin 12 D12PW13 01-4198630 info@wgrc.ie www.wgrc.ie Applications are invited for the role of Administrator (Part-Time) Background The Walkinstown Greenhills Resource Centre is a community based voluntary organisation. WGRC provides a range of services to those with alcohol / substance misuse problems, those indirectly affected by substance misuse and those with broader mental health difficulties. Our aim is to provide a safe and confidential environment where the service user has an opportunity to work towards living a more satisfactory and productive life. Employment Details WGRC requires an experienced Administrator on a one-year fixed term contract for 20 hours per week, 5 mornings per week, based at WGRC’s office in Dublin 12. Salary is based on the CDYSB Clerical Worker Salary Scale. This Administrator role will appeal to a reliable, energetic self-starter with a strong customer service focus and ability to work on own initiative while delivering on the requirements of the role in a timely way and to agreed standards. JOB PURPOSE: To plan and undertake all tasks related to maintaining financial records and to plan and undertake all tasks related to financial reports for the manager, Board, auditor, and funders. KEY TASKS:
Manage and co-ordinate all aspects of the running of the organisations office, including developing and improving systems and processes to improve efficiency
Ensure that filing and records systems are in place and maintained for easy and quick retrieval and that all records are kept current and accessible
Provide full administrative support to the meetings of Board of Directors so that the Board can operate efficiently; co-ordinate documentation; attend Board meetings as required and circulate documents
Assist with the organising of WGRC events and provide administrative support.
Co-ordinate external communications including website, social media, mailshots, publications; maintain and update the website through the regular inputting of information on the organisation’s activities and ensuring it is up-to-date and a useful resource for service users and others
Support and track budget and financial procedures; deal with suppliers; maintain records of orders, invoices and related documentation, expenses and re-imbursements; ensure all records are kept of all financial accounts and financial matters relating to the organisation.
Ensure compliance with Charities Regulator financial requirements.
Accountable to the WGRC Manager, potential candidates must demonstrate:
experience in office organisation and management
strong ability to work with budgets, accounts and financial control
good verbal and written communication
excellent IT/computer skills with a deep working knowledge of MS Office: Word, Excel; Powerpoint; Outlook
HOW TO APPLY: To apply for this role please send your CV, along with a covering letter outlining your suitability for the role to: johndavis@wgrc.ie Contact John Davis at 01 4198630 for further information. Closing date for applications is 12 noon on Monday 20th November 2023. Interviews will be held on 27th November. Walkinstown Greenhills Resource Centre CLG is an equal opportunities employer. This project is funded by the Dublin 12 Local Drug & Alcohol Task Force and the HSE.
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Community
Date Entered/Updated: 31st Oct, 2023 Expiry Date: 20th Nov, 2023 Region: Dublin 12