DescriptionTransport Administrator based in Tolka Quay.The successful candidate will be part of a small and highly motivated team in Calor's largest bulk storage terminal located in Dublin Port.This is a full time role initially working 8 am to 4 pm Monday to Friday in the office.Own transport is essential due to the location.The primary function of this role is to support the Transport Manager with day-to-day administrative activities, while supporting selective site related activities as required.Collation and preparation of data for payroll on a weekly basis.The primary duties shall include:The Job:Check all driver delivery dockets daily and file.Maintain Vehicle Inspection check list process. Prepare Vehicle Defect Report \\ Accident damage report to Transport Manager.Maintain system for all driver holidays, sickness etc. Includes managing the request sheets from drivers. Communicate outcomes to relevant drivers. Ensuring all record are kept up to date.Ensure our Driver lists and contact details up to date.Complete the licence checks bi-annually for all drivers.Ensure all truck cab files are kept up to date.Arrange truck permits in compliance with Dublin City Limit regulations issue to vehicles as required.Prepare driver hours reports for Employment Agencies weekly.Preparing hours for Calor & Contractor wages including updating of accurate attendance records in line with HSA requirements completed weekly.Assist with all driver rota queries and issue rota to all drivers as required.Prepare telematics reports so TM can use them for discussions with drivers.Help with audits with regards to sourcing and preparing information.Provide the driver security document for all Known Supplier deliveries to DAA. Maintain all Known Supplier records. Issue updates to driver as they occur.Ordering sundry items from third party suppliers.Ordering and maintaining stock of stationery for office and for drivers ensuring appropriate stock levels are adequate to support business needs.Stock control and order management of all PPE ensuring adequate and appropriate stock levels are maintained with regular stock checks being carried out. Ensuring all PPE issued is accurately recorded and signed off in line with QHSE guidelines.Maintain the notice boards ensuring all business updates are clearly displayed and outdated material removed.Produce and issue Driver Updates as instructed by the TM.Maintain all Training records digitally and ensure all records are kept up to date reporting any gaps to Line Manager. manage all training certificates for drivers and contractors. Book trainer and training venues as required.Preparation and updating of daily, weekly & monthly transport operations related reports.Provide admin support for the Transport Manager. Letters to customers, filing, scanning, file management, sharing doc, power points etc.Prepare and report site stock figures in line with Company procedures.General administration duties including phone queries, filing, approval of supplier invoices.RequirementsThe Person will:Will have a minimum of three years' experience in an office environment with sound knowledge of administrative practices, procedures and processes; experience within a technical/transport environment would be an advantage.Knowledge and proficiency in the operation of computerised information systems including MS-Office, Navision, Therefore etc.Demonstrated ability to plan, organise, set priorities and meet deadlines, accompanied by an ability to handle several tasks accurately concurrently with minimum supervision.Knowledge of Health & Safety legislation is desirable but not essential.Demonstrated flexible team player, with positive attitude, strong work ethic and motivation, who communicates effectively and is supportive to others in the workplace.Have a professional attitude maintaining confidentiality within the workplace.Full clean driver's licence, dueto location of the office.BenefitsCalor offer pension, free parking, free company events and training opportunities.Calor is a leading supplier and distributor of LPG (Liquefied Petroleum Gas) in Ireland; with over 85 years' experience in the gas business,We pride ourselves on our unmatched expertise in the safe supply of butane and propane to our customers.We design and implement bulk and cylinder energy solutions for residential, industrial and commercial customers who want to enjoy everything that this exceptional energy source has to offer, but aren't on the natural gas pipeline.Calor are the leading distributor of LPG on the island of Ireland, Calor can also offer the reassuring security of a fuel supply; 25% of our LPG is sourced from the Whitegate Refinery in Co. Cork, with the remainder sourced within Europe.The company employs over 280 employees across eight sites in Ireland and a further 200 indirectly. Calor is wholly owned by SHV Energy, the largest dedicated global LPG distributor in the market, providing thousands of business and homes across the island of Ireland with their energy needs.SHV Energy operates in 27 countries and supplies LPG to tens of millions of customers worldwide.To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.
Contact: HR Manager
Job ID: 101813966