The Saint John of God Housing Association clg is seeking applications for the role of Administrator responsible to the Chief Executive Officer The Housing Association works in partnership with Saint John of God Community Services clg and other service providers to promote and develop community living for people with special needs. The Housing Association provides affordable, high quality housing in the community which can be adapted to the changing needs of individuals with an intellectual disability, mental health issues and older people. We provide rental accommodation to tenants in counties Dublin, Kerry, Kildare, Louth, Meath, Monaghan and Wicklow. Vision Statement A Hospitable World where Everyone has a Place to call Home Mission Statement Our Mission is to have a positive impact on vulnerable adults with individual needs including mental health, intellectual disability and older people and communities by providing high quality homes, supporting independence and creating opportunities. JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT Position: Administrator Responsible to: Chief Executive Officer Reporting to: Housing Manager Contract: Permanent, Full-time contract (37 hours per week) Location: Dublin JOB PURPOSE: Reporting to the Housing Manager, the Administrator’s duties and responsibilities include:
providing administrative support to ensure the efficient operation of the office.
the ability to work as part of a team by supporting managers and staff through a variety of tasks related to organisation and communication.
responsibility for confidential and time-sensitive material.
familiarity with a variety of the Housing Association’s Policies, Practices and Procedures.
The ability to effectively communicate via phone and email ensuring that all Administrator’s duties are completed accurately and delivered with high quality and in a timely manner.
experience and judgment to plan and accomplish goals.
a wide degree of creativity and latitude is expected.
RESPONSIBILITIES / DUTIES:
Answer and direct phone calls
Organise and schedule meetings and appointments
Produce and distribute correspondence memos, letters and forms
Research and create PowerPoint presentations
Assist in the preparation of regular, scheduled reports
Create and produce Annual Reports
Produce Policy documents and maintain the sequential list
Regularly review and update the website and social media content
Create MIS forms and maintain ActiveH MIS training manuals
Create and update tenant and contractor details on ActiveH MIS system
Complete RTB registrations
Maintain computer and manual filing systems
Support the GDPR plan
Submit LPT returns
Maintain HR files
Maintain staff timesheets and holiday records
Provide information and/or general support to visitors
Organise travel arrangements for senior managers
Take accurate minutes of meetings
Develop and update administrative systems to make them more efficient
Proven administrative experience
Have a personal interest in the people we support and an affinity with the values of the organisation – Hospitality, Respect, Compassion, Justice and Excellence
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Proficient in MS Office
Ability to learn and become familiar with the ActiveH MIS system
Leaving Certificate or equivalent; college degree preferred
Administrative Assistant Skills & Proficiencies:
Administrative Writing Skills
Microsoft Office Skills
Social media and web-site skills
Office Administration Procedures
Attention to Detail
Discretion and Judgment
Applications be sent to: firstname.lastname@example.org by Friday 1st July 2022, 5:00pm
General Info Date Entered/Updated 20th Jun, 2022 Region Dublin Expiry Date 1st Jul, 2022
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