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Receptionist- Dublin Business School

Job details Job type Full-time

Full Job Description

Job Title: Receptionist Department: IR0012 Reception Reporting to: Manager, AdmissionsThe position of Receptionist has overall responsibility for the efficient running of the reception desk, providing a professional front line service to staff and clients. Responsibilities and tasks:

  • Answering internal and external phone calls in a professional and friendly manner

  • Listening to, responding and or forwarding voice mail messages received on the switchboard answering system

  • Sorting the daily post along with any other packages received

  • Sorting and sending Internal Mailbags

  • Keeping the brochure stands located at the Reception replenished at all times

  • Dealing with enquiries from internal and external customers at the desk and sending/replying to e-mails

  • Booking couriers, taxis, and overnight couriers

  • Sorting both internal and external post

  • Receipting and completing registered post

  • Re-stocking stationary

  • Adhoc administrative duties as designated by the Admissions Manager

  • Taking care of Room Bookings

  • Handing out Transcripts, Parchments and Student Cards

  • Taking care of the lockers for students

  • Informing lecturers and staff members of appointments with students.

Position Type: Full time Contract Type: Regular Pay Frequency: Annual Location: Dublin, IRE Job Functional Area: Reception All appointments are subject to passing Garda Vetting and providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here:DBS Privacy Notice for Candidates . This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager. DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

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