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Rainbows Ireland: Office Administrator (Part Time)

Job Description Details: Rainbows Ireland are seeking an Office Administrator for its busy National Office in Crumlin Dublin 12. Reporting to the CEO, Rainbows Ireland requires someone who is highly capable of working on own initiative and is resilient to the challenges of a busy and diverse workload. Rainbows National Office is extremely busy and requires a person to undertake and excel in a wide range of secretarial and administrative duties. The demanding role involves attention to detail, problem solving skills, excellent communication skills and the ability to multitask and meet deadlines. Person specification

  • Minimum of 5+ years Office Administration experience essential, working in a role where you can demonstrate with specific examples of your experience relevance to the role

  • Exceptional interpersonal and customer service skills.

  • Advanced administrative and organisational skills

  • Team player with a positive attitude

  • Detail-oriented, organised, excellent reasoning and analytical skills

  • Ability and willingness to learn new skills and take on challenges as they arise

  • Responsible, flexible, ability to work independently, manage multiple tasks, prioritise and meet deadlines.

  • Excellent written and verbal communication skills.

  • Excellent project and tasks management skills

  • Self-motivator and able to work on own initiative

  • Previous experience in charity or not-for-profit organisation

General Administration Tasks

  • General administrative work, projects and office duties

  • Supporting and assisting the CEO in the running of the charity

  • Administration for onsite and remote training for volunteers

  • Administration for the delivery of the Rainbows service

  • Attending and drafting minutes for the Management team and Board meetings

  • Experience extracting data from multiple sources and report writing e.g., annual reports

  • Comfortable using various online data collecting /event organising services e.g., Eventbrite, Survey Monkey, Doodle polls, etc.

  • Advanced IT skills with all MS Office programmes e.g., Word, PowerPoint, MS teams, Forms, creating Adobe fillable forms etc.

  • Experience of working with WORDPRESS websites and management of website content

  • Experience with industry software such as CRM systems or similar

  • Knowledge and experience of GDPR compliance

  • Maintain and create systems, develop efficiencies and high-level standards in relation to the smooth running of Rainbows National Office courses.

  • Undertaking of such additional duties and responsibilities as may be assigned from time to time

  • Has an appreciation of the work and mission of Rainbows Ireland with a desire to learn and develop within the organisation.

Desirable: Knowledge and training in the following areas:

  • Governance code and compliance in the charity sector

  • Working knowledge of social media platforms, developing social media strategies

  • Working knowledge and understanding of school’s systems

This is a fixed term renewable contract over 20 hours per week (5 mornings) based in Rainbows National Office, Loreto Centre, Crumlin, Dublin 12. May require work outside of regular office hours with advanced notice on limited occasions. 6 months’ probation. Candidates must have capacity/permission to reside and work in the EU. Salary range is €25,000 to €35,000 pro rata, based on 37-hour week, depending on experience. Application Process The completed application form (attached below) must be returned so as to arrive not later than Friday 3rd March 2023 at 5pm. Application forms received after the deadline date and time will not be accepted. Completed applications must be returned via email to

AttachmentSizeApplication Form23.25 KB

  • Children & Youth

Date Entered/Updated: 22nd Feb, 2023 Expiry Date: 3rd Mar, 2023 Region: Crumlin, Dublin 12

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