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Procurement Office Assistant - Part Time- Lidl

Job details Job type Part-time Location Head Office — 6021.7 km Main Road Tallaght D24 PW612 Dublin 24 Contract Type Part Time Experience Level Entry Level Procurment Reference nr. 293121 Apply until 02.04.2023 Desired Start Date 23.04.2023 Summary From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl. With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset and our success is down to the commitment and dedication of our team. The Procurement department manages all aspects of non-food - from our retail and warehouse operations to our supporting office workplaces. Being part of this team means playing a fundamental role in supporting how our business operates and driving improvements in our daily operations. Office Management is fundamental to the effective running of our operations. With that in mind we intend to enhance our team through the recruitment of an office manager. They should be results driven, organised, and comfortable working on own initiative. We are looking for someone who can effectively communicate with internal and external parties in a positive and professional manner while working under pressure and multitasking in a fast-paced environment. The Procurement Office Assistant will report to the Administration Procurement Manager. If you’re hoping to join an established company with excellent benefits, an exciting, collaborative working environment, where you can make a real impact, we’d love to hear from you. What you'll do

  • Coordinating the day to day run of ordering, invoicing, contract monitoring systems, as well as Proshop catalogue tool setup and Procurement supplier setup

  • Responding to vendor queries and reconciling the accounts issues

  • Assisting the department with contract setup from NDA to filing in the local system

  • Assisting the department with all requests related to orderable and chargeables

  • Closely monitoring the invoicing P2P process (purchase to pay) while validating backups

  • General administrative tasks, (Country page updates, department notifications, open Day presentations)

  • Booking rooms for the departmental and managerial meetings

  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems

  • Assisting line manager and team members with ad hoc administration duties and projects

  • Ability to work at own initiative on a project-like assignment

What you'll need

  • Minimum 3 years’ experience in an office management role, ideally gained within a large international organisation

  • Strong interpersonal skills, with the ability to communicate and be results oriented

  • Highly motivated & flexible with the ability to work under pressure and on own initiative

  • Ensure work is carried out and completed in a controlled, compliant, timely and accurate manner with emphasis on attention to detail

  • Ability to meet deadlines while working under pressure and multitasking in a fast past environment

  • Exceptional organisational, analytical and data management skills

  • Excellent verbal, written and interpersonal communication skills

  • Proficient in MS office

  • A third-level degree is beneficial but not essential

  • German is an advantage but not essential

What you'll receive Through our salary system, we ensure pay equality across all positions at Lidl

  • €33,271 rising to €45,150 over 4 years pro rata

  • 2 working days per week

  • 20 days holidays per annum rising to 25 days after 2 years pro rata

  • Private employee medical insurance

  • Company pension after one year of service

  • Flexible start and finish times

  • Initial training and ongoing development from an experienced team member

  • Excellent opportunities for career progression

  • Dynamic work environment

  • Modern office facility with free parking

  • On-site gym and canteen

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