Centre Administrator – Dublin North Pieta are recruiting a part-time Centre Administrator to provide a welcoming and supportive environment for all who attend our Dublin North centre. Location: Unit 22 Santry Way, Dublin 9, D09 R2P3 Centre relocating in August 2022 to: Bridge Street, Swords, Co Dublin K67F5D0. Salary: €13.47 per hour Hours: Part-time - 21 hours per week spread over 4 days. Hours will be Monday - Friday, fixed and determined by centre opening times from 8am-9pm. Some evening work will be required. Contract: Permanent Salary: €13.47 per hour Role & Responsibilities: The role of the Centre Administrator is to provide a welcoming and supportive environment for all who attend, as well as ensuring the smooth running of the centre’s daily activities and be present in the centre. Reporting directly to the Lead Therapist this role will include, but may not be limited to the following:
Welcoming clients to the centre and general reception duties
Managing petty cash, post and donations in line with Pieta policy
Completing required maintenance and safety checks and linking with operational department around these
Provide administrative support to therapists under the direction of Lead Therapist
Organising meetings and take minutes as required
Ensure appropriate filing system (both paper and electronic)
Ensure data kept in line with GDPR, data protection and confidentiality policies
Opening and closing of the Pieta centre
Ensure appropriate resources available for smooth running of the centre in line with centre budget and maintain office equipment and coordinate purchasing and delivery of office stationery
Ensure invoices and back-up documentation are submitted on time
Work in accordance with the policies and procedures of Pieta
Carry out such other duties as may reasonably be requested by Pieta
Required Skills & Experience:
Good organisational and administration skills with careful attention to detail
Must have strong computer skills, including proficiency in using Microsoft office
Capacity to complete work in a timely and accurate manner
Experience in working with databases an advantage (e.g. Salesforce)
Calm, compassionate and welcoming manner
Proficient communication and interpersonal skills
Ability to take responsibility for ensuring that work is completed to a high standard
Ability to work on their own initiative and a strong ability to work with a team
Exercises good judgment about who to share information with when the level of confidentiality is unclear
Organised and flexible in meeting multiple demands
Demonstrate a belief and enthusiasm for the work of Pieta and adhere to the core values of Pieta
Employee Benefits:
Competitive salary
Access to training & development opportunities including annual CPD allowance
Access to contributory pension scheme
Life Assurance benefit
Employee Assistance Programme
Travel Pass/Bike to Work Scheme
Note: Garda Vetting is required (of the successful candidates) for all positions. Applications for the above should be made through our website or via email, attaching a cover letter (outlining your particular suitability to the role) with an updated Curriculum Vitae to recruitment@pieta.ie by 3rd June 2022. PIETA IS AN EQUAL OPPORTUNITIES EMPLOYER
General Info Date Entered/Updated 26th May, 2022 Region Dublin North Expiry Date 3rd Jun, 2022