Role: Receptionist / Admin Support (Part Time, Monday – Friday 1pm – 5pm) This role will report to the Management Team of Orione Care Ireland and will be responsible for providing administrative support. The ideal candidate for this post will be a good communicator, show an ability to be flexible, use their initiative and apply sound decision making skills 1. Key Areas of Responsibility GENERAL RESPONSIBILITY
To be an integral part of the team in the service, in offering support and care to homeless.
To work as part of the team in the service, ensuring service users are treated with respect at all times.
RECEPTION DUTIES
Relay messages for residents and staff
Ensure all staff, service users and visitors are made to feel welcome
Ensure all visitors & staff sign the appropriate Sign In/Sign Out book on arrival and when departing
Take delivery of post and distribute post to residents and staff, ensuring all outgoing post is posted each day etc.
Deal with all enquiries at the desk in a cordial and professional manner.
Take in service Charge from residents as required, and link with management in relation to arrears in relation to service charge
Keep the reception area in order.
Maintain the Notice boards in the reception area, ensuring notices are up-to-date and accurate.
Any other duties relating to managing the Reception
ADMINISTRATIVE DUTIES
Carry out a range of routine clerical activities such as sending out routine replies, photocopying, typing letters, reports and minutes of meetings and other such duties, when requested by the management
To track office, kitchen and cleaning supplies and place orders as needed
To develop and maintain effective filing systems in line with data protection practice.
Ensure that all administrative duties are carried out in accordance with the required timelines.
HEALTH AND SAFETY
Ensure that Health and Safety standards are met within the Service in accordance with the Health and Safety policy.
Record and report all health and safety and security issues, as appropriate to the role.
Adhere fully and cooperate with staff in the management of any emergency situations, when they arise.
To set up and clean rooms as they are vacated and ensure essentials are placed in rooms and sanitized before new families arrive.
TEAM WORK
Work as a member of the team in the best interests of the Service Users
Be flexible in regard to working work hours (in agreement and after negotiation with the management), for the benefit of the service.
GENERAL RESPONSIBILITIES
In conjunction with the management, to continuously develop the role to ensure all tasks are undertaken in a manner which meets the strategic aims and objectives of the service
To participate in internal/external meetings as required, and attend training events, conferences and other functions as necessary.
To participate in regular supervision and annual appraisal, and help in identifying your own job-related development and training needs.
To ensure that all policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality.
To contribute to the effective implementation of the Equal Opportunities Policy as it affects both the organisation and its work with service users.
To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of the organisation.
Undertake any other duties that may be required which are commensurate with the role in consultation with the manager.
The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.
Proficient use of IT required in role, including email in a professional capacity
Please complete the attached application form and return to Evelyn Leonard, email: evelyn@orionecareireland.ie Closing date for receipt of applications 5pm, 7th April 2023
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Community
Date Entered/Updated: 22nd Mar, 2023 Expiry Date: 7th Apr, 2023 Region: Dublin 10