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Orione Care Ireland: Receptionist / Admin Support (Part Time)

Role: Receptionist / Admin Support (Part Time, Monday – Friday 1pm – 5pm) This role will report to the Management Team of Orione Care Ireland and will be responsible for providing administrative support. The ideal candidate for this post will be a good communicator, show an ability to be flexible, use their initiative and apply sound decision making skills 1. Key Areas of Responsibility GENERAL RESPONSIBILITY

  • To be an integral part of the team in the service, in offering support and care to homeless.

  • To work as part of the team in the service, ensuring service users are treated with respect at all times.


  • Relay messages for residents and staff

  • Ensure all staff, service users and visitors are made to feel welcome

  • Ensure all visitors & staff sign the appropriate Sign In/Sign Out book on arrival and when departing

  • Take delivery of post and distribute post to residents and staff, ensuring all outgoing post is posted each day etc.

  • Deal with all enquiries at the desk in a cordial and professional manner.

  • Take in service Charge from residents as required, and link with management in relation to arrears in relation to service charge

  • Keep the reception area in order.

  • Maintain the Notice boards in the reception area, ensuring notices are up-to-date and accurate.

  • Any other duties relating to managing the Reception


  • Carry out a range of routine clerical activities such as sending out routine replies, photocopying, typing letters, reports and minutes of meetings and other such duties, when requested by the management

  • To track office, kitchen and cleaning supplies and place orders as needed

  • To develop and maintain effective filing systems in line with data protection practice.

  • Ensure that all administrative duties are carried out in accordance with the required timelines.


  • Ensure that Health and Safety standards are met within the Service in accordance with the Health and Safety policy.

  • Record and report all health and safety and security issues, as appropriate to the role.

  • Adhere fully and cooperate with staff in the management of any emergency situations, when they arise.

  • To set up and clean rooms as they are vacated and ensure essentials are placed in rooms and sanitized before new families arrive.


  • Work as a member of the team in the best interests of the Service Users

  • Be flexible in regard to working work hours (in agreement and after negotiation with the management), for the benefit of the service.


  • In conjunction with the management, to continuously develop the role to ensure all tasks are undertaken in a manner which meets the strategic aims and objectives of the service

  • To participate in internal/external meetings as required, and attend training events, conferences and other functions as necessary.

  • To participate in regular supervision and annual appraisal, and help in identifying your own job-related development and training needs.

  • To ensure that all policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality.

  • To contribute to the effective implementation of the Equal Opportunities Policy as it affects both the organisation and its work with service users.

  • To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of the organisation.

  • Undertake any other duties that may be required which are commensurate with the role in consultation with the manager.

  • The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.

  • Proficient use of IT required in role, including email in a professional capacity

Please complete the attached application form and return to Evelyn Leonard, email: Closing date for receipt of applications 5pm, 7th April 2023

AttachmentSizeApplication Form36.07 KB

  • Community

Date Entered/Updated: 22nd Mar, 2023 Expiry Date: 7th Apr, 2023 Region: Dublin 10

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