The OCO invites applications from interested candidates for the position of Corporate Services Project Administration Officer. About the OCO The Ombudsman for Children Office is an independent statutory body that promotes the rights and welfare of children and examines and investigates complaints made by or on behalf of children in relation to the administrative actions of public organizations that have, or may have, adversely affected a child. Key Responsibilities This role will provide administrative support to a wide range of projects, including post-implementation maintenance, within the Corporate Services Team – Governance, Finance, HR and ICT. Compliance
Support the implementation and the ongoing maintenance of the Public Sector Duty across the OCO.
Facilitate the Corporate Services in the development and maintenance of policies and procedures. Maintenance of a central register for policies and procedures for the Office.
Procurement
Provide support for procurement processes within the Office.
Maintain the contract register and keep it up to date, liaising with staff internally.
Finance
Assist with a new system for the finance area from the pre-project stage.
Provide support to the finance team and cover as required.
Data Protection
Act as the data protection champion for the Corporate Services team liaising with the Data Protection Officer.
Provide assistance with the implementation and ongoing maintenance of our data protection policies and ensure privacy by design in all new system projects.
Data and records Management
Facilitate the development and implementation of a pack of policies and procedures related to data and records management.
Help with the ongoing maintenance of eDocs
Project Management
Assist with the roll out of a simple project management methodology for the Office and provide ongoing support to the staff
HR and facilities
Support the implementation of the office refurbishment project.
Facilitate the post-implementation of a new Human Resource management system as required.
Essential Requirements: Candidates must have:
A qualification of at least level 6 of the National Framework of Qualifications from a recognised university or other third level institution in administration, Business, Project Management or a related discipline;
A minimum of 3-5 years’ relevant experience in a similar role;
How to Apply: All candidates should visit www.ocojobs.com where there is a full list of available positions in the OCO with the corresponding downloadable information booklet for each position. There will also be a link to the online application portal to where all applications must be submitted. To apply, candidates must provide an up to date application form and submit their application form via the online application portal. Only application forms fully submitted online will be accepted into the campaign. Applications will not be accepted after the closing date. Closing Date: Your application must be submitted on the online application portal before 12 noon exactly, on Monday the 9th of October 2023. Applications will not be accepted after this time. For queries, please contact Sigmar Recruitment via publicsector@sigmar.ie
Children & Youth
Civil Liberties & Human Rights
Date Entered/Updated: 21st Sep, 2023 Expiry Date: 9th Oct, 2023 Region: Dublin