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Office Administrator Reception, Stafford Lynch Ltd

Stafford Lynch have an exciting opportunity for an office administrator to join our team. This role also involves receptions duties. This is a full-time office-based role, working hours are 8:30am to 5:00pm. The successful candidate will be based in our head office, located at 101 Northwest Business Park, Ballycoolin, Dublin 15. If you have experience in a similar role, have a welcoming personality and enjoy multi-tasking, please apply! Role: Office Administrator & Reception Reporting to: Head of Finance Primary Purpose of the Role: The successful candidate will be responsible manning our reception, directing calls, managing post. They will also be responsible for providing support to our accounts department. Main Duties and Responsibilities Reception

  • Answer calls and emails and direct to the appropriate person

  • Visitors: greet visitors; monitor visitor access

  • Organize catering when required

  • Keep the reception area tidy

  • Deal with incoming and outgoing post, arrange couriers.

Office Administration

  • Take and process orders via phone and email

  • Data entry of invoices and credit notes in Finance systems (Nav and Adest)

  • Scanning and indexing documents

  • Customer Returns docket process (Dunnes)

  • Supplier reconciliations

  • Fulfill requests for copy POD's or invoices, and other customer service enquiries

  • Maintenance and update of database records

  • Stationery: Organise and maintain supplies; place orders as required; including printing of bespoke stationery;

  • Manage requests for Phones/SIM’s/Chargers, etc. including distributing to reps when required

  • Maintenance of Eazypass account

  • Other ad hoc as required.

Experience and Skills

  • Minimum of 3 years previous experience within a similar role.

  • Welcoming personality.

  • Honest, trustworthy, reliable & flexible.

  • Good attention to detail.

  • Good I.T. skills, in particular proficiency with MS Office (Excel, Word, Powerpoint) .

  • Strong written, verbal communication & interpersonal skills.

  • Planning & organisation skills.

  • Professional personal presentation.

  • Multi tasker.

  • Ability to work on own initiative and as part of a team

Skills: Communication IT Skills Data Entry Recption

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