Stafford Lynch have an exciting opportunity for an office administrator to join our team. This role also involves receptions duties. This is a full-time office-based role, working hours are 8:30am to 5:00pm. The successful candidate will be based in our head office, located at 101 Northwest Business Park, Ballycoolin, Dublin 15. If you have experience in a similar role, have a welcoming personality and enjoy multi-tasking, please apply! Role: Office Administrator & Reception Reporting to: Head of Finance Primary Purpose of the Role: The successful candidate will be responsible manning our reception, directing calls, managing post. They will also be responsible for providing support to our accounts department. Main Duties and Responsibilities Reception
Answer calls and emails and direct to the appropriate person
Visitors: greet visitors; monitor visitor access
Organize catering when required
Keep the reception area tidy
Deal with incoming and outgoing post, arrange couriers.
Office Administration
Take and process orders via phone and email
Data entry of invoices and credit notes in Finance systems (Nav and Adest)
Scanning and indexing documents
Customer Returns docket process (Dunnes)
Supplier reconciliations
Fulfill requests for copy POD's or invoices, and other customer service enquiries
Maintenance and update of database records
Stationery: Organise and maintain supplies; place orders as required; including printing of bespoke stationery;
Manage requests for Phones/SIM’s/Chargers, etc. including distributing to reps when required
Maintenance of Eazypass account
Other ad hoc as required.
Experience and Skills
Minimum of 3 years previous experience within a similar role.
Welcoming personality.
Honest, trustworthy, reliable & flexible.
Good attention to detail.
Good I.T. skills, in particular proficiency with MS Office (Excel, Word, Powerpoint) .
Strong written, verbal communication & interpersonal skills.
Planning & organisation skills.
Professional personal presentation.
Multi tasker.
Ability to work on own initiative and as part of a team
Skills: Communication IT Skills Data Entry Recption
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