Job Title: Office Administrator
Reporting to: Deputy Chief Executive
Contract duration: Fixed-term 6 months
Closing Date: 18th August 2023
About the RDS
The Royal Dublin Society (RDS) is a social impact organisation founded nearly 300 years ago. We inspire and empower positive change across science and technology, culture enterprise, agriculture and equestrianism. We achieve this by delivering programmes, bursaries and activities on an all-island basis. Shaped by our members, donors and partners, the RDS is powered by a team of over 100 employees working in partnership with our suppliers.
Our 42-acre multi-purpose venue in Dublin is unique in Ireland delivering memorable experiences across sporting, hospitality, live entertainment and exhibitions for everyone within our community. We have ignited passion for generations and welcome over 2 million visitors annually. As Ireland’s oldest non-profit organisation, we reinvest our commercial returns so everyone who visits us, uses our space or partners with us helps to inspire and empower a better Ireland.
About the Role
The Office Administrator will provide a high level of professional administrative support throughout the RDS office function, contributing to the overall efficiency of day-to-day functions within internal departments.
This role will require flexibility to work outside of normal office hours when required.
Assist with general administrative tasks such as archiving, filing, laminating when required.
Provide support and assistance in using the Blip Clocking System to ensure accurate payment of wages and entitlements.
Generate purchase orders for relevant departments in line with procurement guidelines when required.
Organise and maintain accurate and sustainable records for all contractual agreements from external partners in line with audit requirements.
Provide cover for main office Reception when required.
Contribute to the smooth running of the Dublin Horse Show through provision of appropriate administrative support in the lead up, as well as for entire duration of show.
Work actively to resolve/redirect queries in a professional manner with internal and external stakeholders when necessary.
Support with any additional ad hoc duties/priorities as they arise under direction of team.
Assist with additional duties and requests as directed.
Confident, credible and motivated person with the proven ability to work accurately under pressure to tight deadlines while maintain attention to detail;
Proven ability to complete tasks in a detail-orientated, methodical and organised manner to agreed procedures;
People orientated person, tactful and diplomatic enabling him/her to resolve difficult situations as they arise;
2-3 years in Administrative Support role
Experience and proficiency using databases and Microsoft Office suite (Word, Excel & PowerPoint) essential;
Excellent communication skills both written and oral;
Ability to adapt quickly to new technologies;
Excellent organisational, time management, and administration skills;
Strong analytical and problem solving skills;
Qualifications Third level qualification desirable Salary - €32,000 – €35,000 per annum Application Process and Closing Date If you are interested in applying for this position, please click Apply and attach your CV along with Cover Letter. Please note that the closing date for applications is Close of Business 18th August 2023. Any applications received after this date will not be considered.
Skills: Office Administration Support Administration Office Duties Photocopying Data Entry Filing Clerical
Contact: Sandra O' Neill
Job ID: 100823882