Office Assistant – Part Time Reports to: Office Manager / Managing Director Job Description We are currently seeking an Office Assistant to join our Dublin-based sustainability consulting practice on a part time basis. The Office Assistant will provide general administrative support to the Office Manager and Managing Director. The role offers the opportunity to explore a broader range of responsibilities as we expand our growing practice. The position is 100% office based, 9am to 1pm, Monday to Friday. RESPONSIBILITIES: · Provide everyday office administrative support. · File and Contract Management. · Assist in accurate record keeping. · Facilitate prompt payment of invoices due by contacting clients on a weekly basis. · Support Office Manager in HR matters, annual leave and new employee setups. · Support Office Manager in preparing client proposals. · Assisting with document formatting and updating of templates in accordance with company brand guidelines. · Support the day to day running of our office, e.g., maintaining kitchen and office supplies, office maintenance, alarm and security maintenance, office cleaning, repairs. · Manage the post and couriers. · Assist with company Events Calendar. · Assist with marketing materials, website updates, crafting social media posts and E-Newsletter. · Collaborate with other team members as needed, working onsite and remotely. · Undertake ad-hoc / additional tasks as dictated by the business. · Embrace and improve upon our green and healthy workplace culture. Required Skills · Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Sharepoint, OneDrive and Adobe Acrobat Pro. · Excellent time management and organisation skills. · Excellent level of English and exceptional communication skills. · High degree of accuracy and attention to detail. · Excellent phone manner; polite and professional always. · Exemplary organisational skills for maintaining/archiving files (hard/soft copies). · Willingness to work in open office team environment and support staff as needed. Desirable Skills · Experience in accounts software package such as Quickbooks. · Familiarity with updating social media platforms and website editing software. Required Experience · Previous experience working in a professional office environment. · Previous experience in an administrative assistant role. Skills: Excel & Powerpoint Microsoft Outlook Sharepoint Filing System General Office Administration
Ref: OAA2023 Apply Now
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