Administrator (Part-time) Job Description iScoil is an award-winning education organisation that offers learning opportunities and accreditation to young people, aged 13-16, who are not in mainstream education. Students are referred by Tusla Education Support Service. Since 2009, with the support of the Presentation Sisters, iScoil has been at the forefront of designing and implementing a range of innovative learner-centred programmes informed by research and evidence-based practice. We are looking for someone to join our team who is committed to treating our young people, families, and other stakeholders with respect and dignity and will uphold the iScoil culture and ethos. We believe that all young people should be able to access opportunities that support them to build the skills and confidence they need to develop a mindset of lifelong learning. iScoil aims to:
Engage young people in learning
Build confidence and self-esteem
Offer accreditation opportunities
Support progression to further education and employment
Please go to our website for more information: iScoil.ie The Role To lead administrative support functions across all areas of the organisation with particular responsibility for student and office administration. General Duties & Responsibilities
Processing student paperwork, and following up with families and / or partner agencies
Organising QQI (Quality and Qualifications Ireland) and milestone certificates
Responding to general phone and email enquiries
Drafting and formatting documents and letters
Providing administrative support for online surveys and recruitment
Processing employee paperwork
General file and documentation management
Providing assistance in planning and supporting online and in-person events
Organising office supplies
Promoting good administrative practices, strong governance, and data protection compliance
Attending team meetings and assisting with the preparation of meeting materials and minute-taking
Fulfilling other duties that may be assigned
Responsible to the General Manager
The Administrator will report to the General Manager and will collaborate with the CEO and members of the Central Team.
Essential Experience
At least two years relevant experience in an administration role ideally in the education and/or charity sector
Practical experience of working with information technology in a professional environment General Experience & Key Competencies
Knowledge and experience in the education and/or charity sector
Outstanding organisational and administrative skills
Strong digital skills, including competence using word processing applications, spreadsheets, and CRM (Customer Relationship Management) software
Experience of working independently
Teamwork and ability to collaborate with others in a dynamic team environment
Excellent professional writing skills
Flexibility and openness to respond to requests
Personal Characteristics
Commitment to the ethos and culture of iScoil
An ability to show empathy and understanding when dealing with others, and respecting confidentiality at all times
Ability to take initiative
Excellent communication and planning skills
Excellent attention to detail
Creativity and an ability to respond to challenges and new initiatives
Ability to build trusting and collaborative relations with other
Education
Qualification in business administration/management or other related course desirable
Minimum Level 6 on National Framework of Qualifications or equivalent
What iScoil Can Offer
A culture of innovation and a student-centred approach
Opportunities to grow and develop
Opportunities to contribute to an innovative and highly impactful organisation
Access to continuing professional development and training
Pension scheme
Free on-site parking
Terms & Conditions
Appointment is subject to Garda Vetting and reference checks
This is an office-based role in iScoil’s office in Acorn Centre, Blackpitts, Dublin 8
Approximately 20 hours a week in person (preferably mornings)
The deadline for application is Friday 3rd November at 5 pm, with interviews likely to take place on Tuesday 14th November. Application is by CV and cover letter to recruitment@iScoil.ie with Administrator in the subject line. iScoil is an equal opportunities employer