Job title: Finance Assistant &/or Office Administrator Hours: 35 hours a week Full-time & part-time possible Job share possible Location: Dublin office, 37 Killarney Street, Dublin 1 Contract duration: 18 months Salary: €36,000-€38,000 p.a. negotiable (pro rata) Reporting to: Finance Manager and / or Operations Manager Annual Leave: 25 days Application Deadline: 19 June at 9.00am Interviews TBC Overview and Job Description The Irish Refugee Council has grown during the past 18 months, and as a result we need additional support in finance and administration. We are seeking a candidate who has experience in both finance and administration working in both areas 5 days per week split approximately 50/50 between office administrative duties and financial accounting. However, we can also consider part-time arrangements should you wish to apply for either the Finance Administrator OR Office Administrator position working part-time (2 or 3 days per role). If this is the case, please explain clearly in your covering letter. We believe in a fair and inclusive society for people seeking international protection in Ireland. We believe that every person has a legal right to claim asylum and to have their application considered in a fair and transparent manner, in accordance with the 1951 Convention relating to the status of refugees. Our work involves services and support to people seeking international protection and refugees. We provide information and early legal advice. We also provide integration supports around housing, education, employment, youth work and resettlement. Through our services we identify trends and issues that require change and advocacy. Our work is only possible with a strong financial and administrative basis and this role is crucial to the organisation. Principal Duties and Responsibilities This role requires that the candidate report to two managers as follows. Reporting to the Finance Manager for:
Recording invoices and preparing payments
Assist with payroll preparation and processing
Checking expense claims and processing reimbursements
Data capture of accounting transactions on TAS books
Filing of accounting records and keep them up to date
Maintain petty cash, receive money and do banking
Reconciliation of bank accounts, credit card accounts and specific grants
Performing any other Finance duties as requested
Reporting to the Operations Manager for:
Creating and maintaining an efficient office environment working with the Operations Manager to deliver the following:
Office layout, clear out and work station assessments
Work associated with health & safety, policies and procedures
Administration of our online HR administrative service HR Locker
Support the resolution of any IT issues that arise
Support the work of reception / contractors and volunteers
Assist with the induction training of new starters to the organisation
Monitor and order supplies such as office and kitchen supplies
Person Specification: Qualifications, Experience, and Skills Required Essential requirements (Finance Assistant)
Minimum of 2 years working experience in an Accounts office
Experience of using TAS books or Sage
Fluency in English (oral and written)
High standard of computer literacy including use of Microsoft and Excel.
Highly organised and flexible
Attention to detail and high level of accuracy
Commitment to human rights of vulnerable individuals and communities
Ability to work on own initiative and as part of a team
Essential requirements (Office Administration)
Fluency in English (oral and written)
Experience working in administration
High standard of computer literacy including use of Microsoft and Excel.
Highly organised and flexible
Attention to detail and high level of accuracy
Commitment to human rights of vulnerable individuals and communities
Ability to work on own initiative and as part of a team
Desirable requirements
An Accounting Technician or equivalent qualification
Experience of working for a not-for-profit organisation
Experience working with HR software
An understanding of common IT issues
Equality, Diversity and Inclusion The Irish Refugee Council is committed to creating an inclusive environment where diversity is celebrated, and everyone is afforded equality of opportunity. We welcome applications from everyone, particularly from people with direct experience of the international protection process and who have lived in Direct Provision. Staff Benefits and Salary
18 months contract inclusive of a satisfactory 3 month probation period, extendable subject to funding
25 days annual leave plus additional paid leave at Christmas.
A commitment to professional development including access to an annual career professional development fund.
A comprehensive induction process.
A diverse working environment.
Employee Assistance Programme that offers expert counselling and support.
Flexible and supportive working arrangements.
Pension after passing a probation period of six months. Contribution of up to 7.5% of salary on condition that staff member contributes 3.75% of salary.
Car and Bike parking
Application Process
Please send a CV and cover letter to recruitment@irishrefugeecouncil.ie
The phrase ‘Application for Finance Assistant & Office Administrator” must be inserted into the email subject matter line.
The cover letter must clearly address the requirements outlined above. Only applications addressing the requirements will be considered. Applicants should give examples of how their experience meets the points listed in the Person Specification.
Deadline for application is 12th June 2023
Each application will receive an email acknowledgment upon receipt of application.
Only candidates who have been shortlisted will receive an email to advise if you have been shortlisted for interview.
Interview date to be confirmed. Interview in person.
Civil Liberties & Human Rights
Date Entered/Updated: 29th May, 2023 Expiry Date: 12th Jun, 2023 Region: Dublin 1