Irish Haemophilia Society The Society was founded in 1968 by members of the medical profession, people with haemophilia, their families and friends who felt the need to provide support and advice for members and to improve the quality of life for people with haemophilia. The Society has grown from an informal and voluntary group of parents of people with haemophilia who wanted a better deal for their children, to a confident and professional charity with a committed board and professional staff to deal with the challenges ahead. Vacancy Job Title: Administrative Assistant Position: Full Time Permanent with probation period of 6 months Salary: Commensurate with experience Location: Dublin 8 Hours: 9am to 5pm – Monday to Friday Knowledge, Skills & Experience Required The successful candidate must have a minimum of two years’ experience and must be able to demonstrate:
Proficiency in Microsoft Office and must have good IT skills.
Excellent administrative skills and multitasking ability.
Excellent communication and presentation skills, both written and verbal.
Self-starter: proven initiative and demonstrated the ability to develop and deliver.
Good time management skills.
Good interpersonal skills.
Have the ability to work in a team and on own initiative when necessary.
Highly organized individual with the ability to prioritize with good attention to detail.
Job Description Reception: Welcome visitors, prepare refreshments, arrange taxis and couriers, arrange conference calls, shredding and recycling. Phones: Answer phones, transfer to the appropriate person, and record messages. General: General office administration to typing, include, filing and photocopying. Post: Record post in and out on a daily basis. Prepare labels, envelopes, mailmerges and mailshots for posting to members. Outlook: Check the main office email account regularly and respond accordingly. Supplies: Maintain the stationery supply and other supplies for office, for example: Ballygowan, ink for the photocopier. Staff Meetings: Taking minutes at weekly and monthly meetings. Library: Maintain upkeep of library. Administrative tasks: Various other administrative tasks including administration for the Chief Executive and Administrator/Office Manager. The successful candidate will have the opportunity to develop their skills and career with the organisation. Application: Please email a letter of application along with your C.V. to: debbie@haemophilia.ie The closing date for applications is 20th April 2023 with a view to interviews taking place on 26th April 2023.