Job details Job type Full-time At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. Job Description Summary: Our Global Merchant Services team is seeking a high performing Executive Assistant to provide sophisticated administrative and operational support for our Senior Vice President, Global Merchant Services. In this role you must be comfortable working in a fast-paced environment and be extraordinarily capable of juggling diverse responsibilities with tact and flexibility. Additionally, you will need to be a masterful problem-solver, exceptional communicator, and an organizational force. Day to day you are expected to understand business priorities, provide complex calendar management, deliver operational excellence, and proactively anticipate and support the needs of our SVP. Job Description: Primary Job Responsibilities
Conserve and optimise the SVP’s time and priorities and proactively anticipate needs.
Provide complex calendar management via Outlook. Provide proactive support including vetting, prioritizing, and providing recommendations.
Strategic approach to coordinating and scheduling meetings. Ensuring requests have a clearly defined purpose and time zone sensitivities are considered.
Manage standing meeting preparation by collecting relevant background materials, crafting agendas, taking careful notes and drafting action items.
React with appropriate urgency to requests/situations that require a quick turnaround and take effective action without having to know the whole picture.
Align with SVP on weekly priorities. Understand and help to execute our people and business priorities and processes.
Help send quality org-wide communications and meeting invites on SVP’s behalf
Help manage cadence of meeting forums and provide logistical support to run presentations.
Event organization and management of site visits, team on and off-sites and fun activities.
Manage expenses and travel arrangements expeditiously and accurately.
Foster strong relationships and trust with Executive Assistants, Business Operations and key business partners across Global Merchant Services and PayPal
Experience and Skills
10+ years’ EA experience supporting SVP / EVP+ executives in a fast-paced, dynamic work environment.
Strong proficiency in Microsoft Outlook, PowerPoint, Word and Excel
You love to bring structure to your team environment. You can orchestrate resources and organize schedules, plans, projects and assets.
Demonstrated ability to think strategically and prioritize leaders’ calendar based on rapidly shifting priorities
Strong calendar management skills, including coordination of complex executive meetings across multiple time zones.
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
Execute with a high level of confidentiality, integrity, and discretion.
Exceptional planning and organisational skills
Excellent problem-solving skills and high attention to detail capabilities
Communicate clearly, succinctly, and effectively.
Qualities and Behaviours
High energy, are passionate and very outcomes/results focused.
Team player with strong collaboration skills adhering to the PayPal Leadership Principles
A ‘growth mindset’ at all times
Approachable and helpful
High EQ, act with empathy and compassion.
Motivated by driving improvement and making a difference.
Excellent executive presence and are entirely trustworthy.
Patient and mature, can manage ambiguity and constant change.
Outcomes/results focused.
Passionate about being an Executive Assistant
Have sense of humour and can deal with challenging situations in a positive way
Our Benefits: At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you. We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit https://www.paypalbenefits.com Who We Are: To learn more about our culture and community visit https://about.pypl.com/who-we-are/default.aspx PayPal has remained at the forefront of the digital payment revolution for more than 20 years. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, the PayPal platform is empowering more than 400 million consumers and merchants in more than 200 markets to join and thrive in the global economy. For more information, visit paypal.com. PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com. As part of PayPal’s commitment to employees’ health and safety, we have established in-office Covid-19 protocols and requirements, based on expert guidance. Depending on location, this might include a Covid-19 vaccination requirement for any employee whose role requires them to work onsite. Employees may request reasonable accommodation based on a medical condition or religious belief that prevents them from being vaccinated.
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