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ELI - Administrative Assistant

Purpose of Position: Support the administration of the Early Learning Initiative Reporting to: Assistant Director of Dublin's Inner-City Programmes Early Learning Initiative Key Relationships:

  • Director of the Early Learning Initiative

  • Assistant Director of ELI National and Dublin's Inner City

  • Senior Coordinators

  • Administrators (ELI National and Dublin's Inner City)

  • Early Learning Initiative team

  • National College of Ireland

  • External statutory, community and voluntary partners and stakeholders

Key Responsibilities:

  • Be onsite 5 days a week providing administrative support to staff.

  • Support the administration of ELI with responsibility for:

  • Purchase Order processing

  • Stock orders and procurement procedures

  • Monitoring IT laptops and phone allocations

  • New staff meet and greet

  • ABC programme Attendance Sheets

  • Monitoring

  • Zoom accounts

  • Admin task list

Tasks assigned by the ELI National and Dublin's Inner City Administrators Adhere to NCI's, ABC's, NEIC, ELI's and other funders as appropriate financial procedures and ensure that expenditure is coded correctly and labelled

  • Support planning and organisation of events, seminars and conferences

  • Prepare a variety o f documents including correspondence, agendas, event programs, reports, schedules and calendars

  • Take minutes in internal ELI staff meetings

  • Prepare and maintain secure records, reports and organisational data that are GDPR compliant

  • Provide information as required to the ELI Director/Assistant Director and NCI's Finance/Facilities Department for reports, financial returns, budgets, office accommodation and health and safety issues.

  • Any other duties as assigned by the Director or Assistant Directo r

Skills and Experience required:

  • Relevant qualification in administration and finance.

  • Previous administration and financial processing experience, including keeping accurate and up to date records, supporting payment reconciliation and following financial procedures.

  • Strong attention to detail and good analytical skills.

  • Good time management skills with the ability to produce results to deadlines.

  • Excellent administrative and organisational skills.

  • An energetic, confident, and pro-active individual with strong interpersonal and communication skills.

  • Ability to deal effectively with a wide variety of College personnel, community stakeholders and other outside individuals/organisations.

  • Flexible approach to work as evening and weekend work may be required

  • Ability to operate as a team player in a cross disciplinary, in tegrated team, sharing roles and responsibilities

  • Excellent IT skills with proficiency in Ms Office suite, in particular Excel.

Salary: Support band (Min: €22,840 - Max: €34,005) pro rata Annual Leave: 24 days pro rata Contract: Permanent Hours: Full - time National College of Ireland's mission is to widen participation in higher education and unlock each student's potential. The College offers students the opportunity to acquire the skills and self-confidence to change their lives, contribute to a knowledge based economy and become responsible, active citizens. Application Process: To apply please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number NCI 1074 to: by 5:00 pm, 15th of September 2023. Note: The functions and responsibilities assigned to the ELI - Administrative Assistant are based on the current stated role and objectives of the ABC/ELI/National Centre Programmes and the College. These functions and responsibilities may alter in line with any change in the role and objectives of the ABC/ELI/National Centre Programme and NCI. The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001. National College of Ireland is an equal opportunities employer. The Importance of Confidentiality We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

  • Contact: HR Manager

  • Reference: IrishJobs

  • Job ID: 101067035


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