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Education Administrator

The National Gallery of Ireland


The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising almost 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2022, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising.



The Education Department at the Gallery researches, designs and delivers a highly ambitious, year round public programme, which celebrates the transformative power of art, and the role museums play in artistic, social and civic life. The Education Team embrace a holistic approach to learning, creating accessible, inclusive and equitable opportunities for diverse audiences to learn not only about, but through art.



The Gallery wishes to recruit an Education Administrator for the Education Department. The purpose of this role is to provide administrative support and practical assistance to the Education Department. Reporting to the Head of Education (or their nominated deputy) the Education Administrator will:

  • Provide core administrative support and practical assistance to the Education team in the delivery of high quality education, learning and engagement programming

  • Carry out all relevant and required administration for the AIB Young Portrait Prize and the associated AIB Portrait Prize Programmes

  • Be trained in on the Tours desk and provide cover and support in this area as required

  • Provide general administrative support to the Head of Department and Education Team as necessary

  • Collate, input and update content for education databases

  • Compile information and draft content for inclusion in board papers, annual reports, departmental reports, strategic reviews, website listings and newsletters

  • Assist in the running of day to day education operations providing key support for events and activities for all ages and abilities

  • Field enquiries relating to the Gallery, the collection and education services

  • Liaise with volunteers, guides, practitioners and other Gallery departments as necessary

  • Be assigned other duties as and when required


The successful candidate will have:

  • Demonstrable experience in Arts Administration, Education or a similar field pertinent to the role

  • Adept administrator – exceptional accuracy, attention to detail, capacity to meet deadlines with a methodical and organised approach to office administration

  • Awareness of the Gallery’s learning programmes, collections and exhibitions

  • Excellent interpersonal and communication skills (both oral and written).

  • Proficient IT skills, specifically in using MS packages

  • An adaptable and flexible attitude to work - with ability to work under pressure and reprioritise workload as required, and willingness to work independently and as part of an effective team.

  • Dedicated to a positive, inclusive and respectful professional environment.

  • Evidently interested in working in arts, heritage and cultural sector


Benefits of the Role:

  • Ongoing support in the field of museum education and arts administration

  • Opportunities for upskilling and professional career development.

  • Working with a dynamic, experienced department with a proven track record for delivering projects of excellence in the field of cultural education, learning and engagement.

  • Access to world class art collections, art library, archive and conservation studio.


Conditions of employment:



This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery.  All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.


Citizenship Requirements:


Eligible candidates must be:


(a)       A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or


(b)       A citizen of the United Kingdom (UK); or


(c)        A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or


(d)       A non-EEA citizen who has a stamp 41 or a Stamp 5 visa;


1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent.


To qualify candidates must be eligible by the date of any job offer.



Grade and Salary: Salary will be in accordance with the 1st point of the Clerical Officer Standard (PPC), Salary Scale currently €29,195.92 per annum as of 1st June 2024.


Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.


Duration: Full time, Specified Purpose Contract (13 months)


Working hours: Full time, 5 days a week – 35 hours per week (net of breaks). Please note, flexibility is required and the successful candidate may be required to work occasional late evenings and weekends.


Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice.


How to apply: Please upload a cover letter and curriculum vitae. Candidates should note that panels may be formed from which future positions may be filled.


Closing date for receipt of applications:      23rd June 2024


Interviews will be scheduled for:                    Thursday 11th July 2024


At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.


The National Gallery of Ireland is an equal opportunities employer


To apply for this role please follow the instructions HERE

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