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Dublin Simon Community: Facilities Administrator

About Us At Dublin Simon Community, we are passionate about making home a reality. Our aim is to empower people to access and retain a home by providing housing, prevention, addiction treatment, emergency response, and other targeted interventions, through advocacy and partnership. If you share our values and want to make a difference then apply for this role with Dublin Simon Community and join the team! About the job Contract: Full Time Permanent. Working Hours: 37.5 hours per week, Monday-Friday, 9 am-5:30 pm. Salary: €31,750. Location: Dublin City, Smithfield. Job Purpose: Ensure all Simon Community projects regarding facilities and asset management are delivered to standard, in budget and within agreed timeframe. Reports to: Building Inspection Manager Your responsibilities:

  • Ensure delivery of projects regarding facilities and asset management are delivered to standard, in budget and within agreed time frame, to include but not exclusively:

  • Building Works requests

  • Capital upgrade requests and programmes

  • Void works requests

  • Coordination of projects conducted by Local Authorities we provide services in.

  • Manage data in spreadsheets and reports to ensure records and reporting are up to date

  • Grant management, including SEAI, ad hoc duties

  • Responding to EHO reports

  • Management of planned works, cyclical works programmes

  • Development and communication of Asset and Facilities management policy, procedure and guidelines.

  • With Building Inspection Manager, implement the Asset Management Strategy, including a rolling 30-year lifecycle programme of key components.

  • This role may vary depending on the requirements of the organisation.

Essential for the role:

  • Excellent Computer skills essential and proficient in Microsoft Word , Excel , PowerPoint , SharePoint and Outlook

  • Knowledge of health and safety in building

  • 2+ years experience in managing multiple projects

  • Experienced in writing detailed reports and action plans.

  • Good time management and organisational stills with the ability to meet tight deadlines.

  • Commitment to providing the highest levels of quality service

  • Respect for others

  • Openness to change

  • Commitment to best practice

  • Monitoring own performance and correcting as appropriate

  • Good Communication

  • Commitment to health & safety

  • Committed to effective Professional Practice

  • Co-ordination and planning skills

  • Analysis & problem solving

  • Planning and organising

  • Initiative and taking responsibility

  • Resilience and positive outlook

  • Effective team working

Desirable for the role:

  • Knowledge of Building

  • Regulations

Benefits to working with Dublin Simon Community:

  • 25 days annual leave

  • 5% matched contribution to your pension

  • Paid Sick Leave Policy

  • Paid Maternity Leave Policy

  • Bike to Work Scheme

  • Commuter Travel Tax Savers Ticket

  • 1st-week Comprehensive Training

  • Progression Opportunities

Shortlisting will be in progress throughout the period that the vacancy is live, so you may be called for interview and/or the vacancy may be filled before the closing date. Please note that we reserve the right to offer the position to a successful candidate prior to the deadline of receipt of applications and we advise that you apply early. Please note, if you are unsure of any of the requirements, contact the Recruitment Team on (01) 635 4860 Apply for the position Application due date: 27/08/2023 For queries relating to this position please telephone (01) 635 4860

  • Community

Date Entered/Updated: 15th Aug, 2023 Expiry Date: 27th Aug, 2023 Region: Dublin 7

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