About Us At Dublin Simon Community, we are passionate about making home a reality. Our aim is to empower people to access and retain a home by providing housing, prevention, addiction treatment, emergency response, and other targeted interventions, through advocacy and partnership. If you share our values and want to make a difference then apply for this role with Dublin Simon Community and join the team! About the role Contract Type – Full time Permanent. Working Hours –37.5 hours a week, Monday-Friday availability. Location – 5 Red Cow Lane, Smithfield, Dublin 7 Works with Finance Team, Fundraising, Service Managers, staff, volunteers, auditors and external service providers. Responsible to: Finance Manager and Property Finance Accountant. Your responsibilities
Be the Finance representative on the daily opening of the post in conjunction with Fundraising department.
Complete the lodgement of all Fundraising and other monies received and to ensure its swift transfer to the bank
Maintaining copies of batch reports provided by fundraising department on a daily basis and tying these into income received from bank accounts.
Entering of Finance lodgement batch numbers into the Finance bank reconciliation
Maintaining the Coin Income Records
Complete ordering and checking of all new mobile phones required whilst maintaining the device log. Replacing damaged phones and keeping accurate records of the same.
Working with accounts payable to ensure accurate allocation of mobile phone costs to correct services and monitoring of bills and liaising with managers where amounts go beyond specified limits.
Working in close contact with the mobile phone provider to ensure a swift service.
Administration and reconciliation of the Finance Petty Cash including recording the imprest amounts.
Weekly reconciliation of services petty cash submissions and provide summary to Finance Accounts Assistant for processing.
Validation of SMT credit card receipts against credit card statements for completeness to prepare for processing.
Review of staff expense claim forms for completeness before processing by Finance Officer.
Responsibility for updating the staff mileage log.
Scanning of invoices and expense claims.
Filing of physical and digital files.
Responsible for taking minutes at finance function team meetings.
Provide support to Accounts Payable and Accounts Receivable functions.
Work with Finance and Property Finance Managers to update all Finance and Property finance policies and process documents.
Admin support for Head of Finance including reports, arrange meetings, minutes, contract management, arranging board papers and SMT papers.
Support Head of Finance and Finance team with Proposals and Tenders
Answering of phone calls for finance department.
Support the Finance Manager and Property Finance Accountant on Ad hoc finance related requests
Essential for the role: Qualifications & Experience:
Degree, Diploma or other qualifications in a finance or business related field would be advantageous but not essential.
Strong Microsoft proficiency especially Excel skills are essential.
Experience in any accounting software would be an advantage.
Two year’s experience in an office working environment is preferred.
Highly organised, proactive and self motivated person who also performs well as part of a team.
Good numerical and IT skills are essential, along with strong communication and interpersonal skills.
Good time management skills, a high level of accuracy and attention to detail, with a logical approach to problem solving.
A willingness to trouble shoot
Excellent written and verbal communication skills and ability to develop/sustain relationships with stakeholders, both internal and external.
Ability to meet tight deadlines.
Core Competencies of all Dublin Simon Staff:
Commitment to providing the highest levels of quality service
Relating with respect and compassion
Promoting diversity and equality
Providing quality person-centered service
Resilience, positive outlook openness to change
Maintaining a safe and secure environment
Promoting health and wellbeing
Promoting person-centered care
Building working relationships
Effective professional practice, planning, organising, and problem-solving.
Benefits to working with Dublin Simon Community:
25 days annual leave
5% matched contribution to your pension
Paid Sick Leave Policy
Paid Maternity Leave Policy
Bike to Work Scheme
Commuter Travel Tax Savers Ticket
1st-week Comprehensive Training
Please note, if you are unsure of any of the requirements, contact the Recruitment Team on (01) 6354860 Apply for the position Application due date: 09/02/2022 For queries relating to this position please telephone (01) 635 4860
General Info Date Entered/Updated 26th Jan, 2022 Region Dublin 7 Expiry Date 9th Feb, 2022
For assistant when applying, please contact Job Coach
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