Dublin Simon Community: Administrator

About Us At Dublin Simon Community, we are passionate about making home a reality. Our aim is to empower people to access and retain a home by providing housing, prevention, addiction treatment, emergency response, and other targeted interventions, through advocacy and partnership. If you share our values and want to make a difference then apply for this role with Dublin Simon Community and join the team! About the role Contract Type – Full time Permanent. Working Hours –37.5 hours a week, Monday-Friday availability. Location – 5 Red Cow Lane, Smithfield, Dublin 7 Works with Finance Team, Fundraising, Service Managers, staff, volunteers, auditors and external service providers. Responsible to: Finance Manager and Property Finance Accountant. Your responsibilities

  • Be the Finance representative on the daily opening of the post in conjunction with Fundraising department.

  • Complete the lodgement of all Fundraising and other monies received and to ensure its swift transfer to the bank

  • Maintaining copies of batch reports provided by fundraising department on a daily basis and tying these into income received from bank accounts.

  • Entering of Finance lodgement batch numbers into the Finance bank reconciliation

  • Maintaining the Coin Income Records

  • Complete ordering and checking of all new mobile phones required whilst maintaining the device log. Replacing damaged phones and keeping accurate records of the same.

  • Working with accounts payable to ensure accurate allocation of mobile phone costs to correct services and monitoring of bills and liaising with managers where amounts go beyond specified limits.

  • Working in close contact with the mobile phone provider to ensure a swift service.

  • Administration and reconciliation of the Finance Petty Cash including recording the imprest amounts.

  • Weekly reconciliation of services petty cash submissions and provide summary to Finance Accounts Assistant for processing.

  • Validation of SMT credit card receipts against credit card statements for completeness to prepare for processing.

  • Review of staff expense claim forms for completeness before processing by Finance Officer.

  • Responsibility for updating the staff mileage log.

  • Scanning of invoices and expense claims.

  • Filing of physical and digital files.

  • Responsible for taking minutes at finance function team meetings.

  • Provide support to Accounts Payable and Accounts Receivable functions.

  • Work with Finance and Property Finance Managers to update all Finance and Property finance policies and process documents.

  • Admin support for Head of Finance including reports, arrange meetings, minutes, contract management, arranging board papers and SMT papers.

  • Support Head of Finance and Finance team with Proposals and Tenders

Other duties:

  • Answering of phone calls for finance department.

  • Support the Finance Manager and Property Finance Accountant on Ad hoc finance related requests

Essential for the role: Qualifications & Experience:

  • Degree, Diploma or other qualifications in a finance or business related field would be advantageous but not essential.

  • Strong Microsoft proficiency especially Excel skills are essential.

  • Experience in any accounting software would be an advantage.

  • Two year’s experience in an office working environment is preferred.

Personal Attributes:

  • Highly organised, proactive and self motivated person who also performs well as part of a team.

  • Good numerical and IT skills are essential, along with strong communication and interpersonal skills.

  • Good time management skills, a high level of accuracy and attention to detail, with a logical approach to problem solving.

  • A willingness to trouble shoot

  • Excellent written and verbal communication skills and ability to develop/sustain relationships with stakeholders, both internal and external.

  • Ability to meet tight deadlines.

Core Competencies of all Dublin Simon Staff:

  • Commitment to providing the highest levels of quality service

  • Relating with respect and compassion

  • Promoting diversity and equality

  • Providing quality person-centered service

  • Communicating effectively

  • Resilience, positive outlook openness to change

  • Maintaining a safe and secure environment

  • Promoting health and wellbeing

  • Promoting person-centered care

  • Building working relationships

  • Effective professional practice, planning, organising, and problem-solving.

Benefits to working with Dublin Simon Community:

  • 25 days annual leave

  • 5% matched contribution to your pension

  • Paid Sick Leave Policy

  • Paid Maternity Leave Policy

  • Bike to Work Scheme

  • Commuter Travel Tax Savers Ticket

  • 1st-week Comprehensive Training

  • Progression Opportunities

Please note, if you are unsure of any of the requirements, contact the Recruitment Team on (01) 6354860 Apply for the position Application due date: 09/02/2022 For queries relating to this position please telephone (01) 635 4860

General Info Date Entered/Updated 26th Jan, 2022 Region Dublin 7 Expiry Date 9th Feb, 2022

For assistant when applying, please contact Job Coach

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