Dublin Simon Community: Admin Coordinator


Job Title: Admin Coordinator About us: At Dublin Simon Community, we are passionate about making home a reality. Our aim is to empower people to access and retain a home by providing housing, prevention, addiction treatment, emergency response, and other targeted interventions, through advocacy and partnership.If you share our values and want to make a difference then apply for this role with Dublin Simon Community and join the team! About the job: This is an exciting opportunity for an enthusiastic and passionate person looking to join a dynamic fast-paced organisation. This role will involve assisting the Housing Management Services Manager, contributing towards the effective achievement of strategic and scorecard objectives. The right candidate will be motivated and eager to develop skills and gain experience working as a support to the Housing Management Services Manager. Reports to: Reports directly to the Housing Management Services Manager Location: Red Cow Lane, Smithfield Responsibilities:

  • Assist the Housing Management Services Manager with the implementation of projects through participation in audits and evaluations, writing reports and maintaining records on project progress and assisting with other ad hoc duties as required.

  • Ensure the operations for every activity are well planned and smoothly executed.

  • Work closely, within a highly motivated team, to deliver projects within agreed timelines.

  • Support the practical tasks involved to ensure that the day to day running of the service (administration, public relations and communications) is maintained at the highest possible standard.

  • Provide proactive, accurate and timely advice and high-quality administrative support.

Core Job Requirements Organisation

  • Administrative support to include board reports, monthly and quarterly reports regarding strategy and scorecard

  • Prepare for meetings, make phone calls, organise venues and equipment, set agenda, follow up emails and disseminate minutes of meetings as required.

  • Maintaining an efficient electronic and hardcopy filing system.

  • Daily diary management, email monitoring, data entry.

  • Coordination of distribution of meeting minutes, correspondence and communications to relevant team members.

  • Keep track of outstanding annual and sick leave forms and certs, follow up as required with manager and enter the data on the TMS system, to collate Absence reports and send to HR.

Relationship Management

  • Effectively manage key relationships both internally and externally in a way that enhances the quality, sustainability and reputation of Dublin Simon Community

  • Liaison with project partners and stakeholders internally and externally with regard to project programme and progress.

  • Liaising with the property and quality team members ensuring that meeting and project requirements and timelines are communicated to all.

  • Ensure all stakeholders are communicated with effectively in an appropriate and clear manner.

Quality

  • Keep abreast of relevant policy developments nationally and internationally which impact on the work of Dublin Simon Community.

  • Manage the monitoring, measurement and review of internal processes.

  • Ensure adherence with data protection requirements.

Project Management

  • Effectively communicate project expectations and outcomes to stakeholders in an accessible format.

  • Evaluate project implementation and develop recommendations for future action.

Research

  • Conduct research to inform the direction of projects and consult with key stakeholders as appropriate.

  • Interpret data and format internal reports for review by the programs manager.

Person Specification: Essential:

  • Recognised third level qualification

  • Strong verbal, written and presentation communication skills.

  • Working knowledge of Microsoft Office applications, coupled with excellent administrative skills.

  • Experience of dealing effectively with external contacts, face to face and by telephone.

  • Ability to develop relationships with a wide range of individuals

  • Experience of an administrative environment with a demonstrated ability to work to tight deadlines, in a pressurised environment

  • Keen attention to detail and good numeracy skills.

  • Ability to work effectively with other team members

  • Demonstrated problem solving skills.

  • Committed to effective Professional Practice

  • Planning and organising

  • Analysis & problem solving

  • Initiative and taking responsibility

Dessirable:

  • Third level qualification in a property / administration related field

  • Knowledge of the property sector, not for profit sector and/or administration

  • Experience working with not for profit or charitable organisations in the delivery of property related administrative duties.

Core Competencies of all Dublin Simon Staff:

  • Commitment to providing the highest levels of quality service

  • Relating with respect and compassion

  • Promoting diversity and equality

  • Providing quality person-centered service

  • Communicating effectively

  • Resilience, positive outlook openness to change

  • Maintaining a safe and secure environment

  • Promoting health and wellbeing

  • Promoting person-centered care

  • Building working relationships

  • Effective professional practice, planning, organising, and problem-solving.

Benefits to working with Dublin Simon Community:

  • 25 days annual leave

  • 5% matched contribution to your pension

  • Paid Sick Leave Policy

  • Paid Maternity Leave Policy

  • Bike to Work Scheme

  • Commuter Travel Tax Savers Ticket

  • 1st-week Comprehensive Training

  • Progression Opportunities

Please note, if you are unsure of any of the requirements, contact the Recruitment Team on (01) 6354860 Apply for the position Application due date: 09/02/2022 For queries relating to this position please telephone (01) 635 4860

General Info Date Entered/Updated 27th Jan, 2022 Region Dublin City Expiry Date 9th Feb, 2022


  • Share via Twitter

  • Share via Facebook

  • Share via LinkedIn

  • Share via Email