Accounts Assistant AR / AP Role The Employer: Crosscare is the social care agency of the Dublin Diocese and is a registered charity. Location: Crosscare Central Offices - Dublin City Centre Work Schedule: Mon –Fri (9am-5pm) Hybrid Working *Flexibility around busy periods will be required Contract: Permanent Salary: €30,000 - €32,000 Reporting to: Finance Administrator The Role Purpose: The principal purpose of the role is the control and recording of income and expenditure transactions. The role involves the analysis of transactions by cost centre and the input of financial data to a computerised accounting system. The Role / Duties completed by accounts team:
Invoices: Receive and circulate Suppliers’ Invoices to appropriate Programme personnel for approval.
Code Suppliers’ invoices to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system.
Mileage / Exps Claims: Receive and code Employees’ Monthly Expense Claims to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system.
Ensure that Suppliers’ Invoices, Cheque Requisitions and Employees’ Monthly Expense Claims are approved in accordance with Crosscare’s Financial Procedures & Policies.
Payments: Prepare EFT’s and obtain signatures in accordance with the Bank Mandates for the various bank accounts.
Prepare Creditors file for BACS payment run and maintain creditors ledger following up on any outstanding invoices / payments.
Lodgements: Prepare lodgement, process receipts of cheques, cash etc. enter on spreadsheet and accounts package and lodge to the Crosscare bank account
Petty Cash: Receive and code Petty Cash summaries to the correct general ledger expense and cost centre accounts and input the data to the computerised accounting system. Ensure that supporting documentation is available for petty cash expenditure and that the summaries are approved in accordance with Crosscare’s Financial Procedures & Policies.
Income Invoices: Generate Income Invoices on Exchequer as requested by managers
Nominal Journals: Generate Nominal Journals from Excel Spreadsheets ie. Banking, Lease, Rent Schedule, Energia, Eircom etc.
Maintain 2 DSP Schemes – making claims to DSP & updating spreadsheets accordingly
Income Checking of Homeless Services & Food Centre takings on a monthly basis
Banking: Enter DD payments, receipts & grants income from Crosscare Account onto spreadsheet & accounts package, monthly record all movement on other bank accounts by nominal journal
Answer any Debtors / Creditor queries that arise.
Maintain and support appropriate filing systems for Accounts documentation.
Provide cover or support for any other accounts or administrative role within Crosscare.
Attend at any other Crosscare project location for the purpose of providing accounting and administrative support.
Perform any other duties as may be reasonably required by the Finance Administrator/Finance Director.
The holder: Skills Requirements:
Minimum of 1-2 years of experience working in a busy accounts department.
Specific Accounts Payable / Receivable experience an advantage.
General all round Accounts knowledge required.
Professional and competent computer literacy skills.
Excellent systems skills required especially excel spreadsheets / formulas etc
Ability to deal with and respond to telephone queries
Commitment and ability to working effectively both within a team and on own initiative
To be aware of and adhere to confidentiality policies and procedures of Crosscare and its code of ethics.
Generous annual leave
Additional leave for long service
Training and Development Programmes
Employee Assistance Programme
Digital Doctor Service
Competitive pension plan
Bike to Work Scheme
In Crosscare, we approach our work with an attitude of service, showing love, care and kindness in all interactions with others. We treat people with a level of respect they will remember long after our service and support have been received. We strive for excellence in everything we do. Our clients, young people and service users deserve it. Application Process: Please submit your CV and Cover Letter by following the application link below. The application link is as follows: Accounts Assistant AR / AP Closing date for applications is 11th November 2022 Crosscare is an equal opportunities employer
General Info Date Entered/Updated 3rd Nov, 2022 Region Dublin City Centre / Hybrid Expiry Date 11th Nov, 22