Community Creations (SpunOut.ie & 50808): Office Administrator


Job Title: Office Administrator Reporting To: Director, People & Operations Location: Hybrid - Working from Home / On-site (Dublin 2) Start date: Immediately Contract duration: Permanent Contract Hours of Work: Monday - Friday, 39 hours To apply: Via Workable Link [https://apply.workable.com/communitycreations/j/4A8232EC25/] Remuneration €30,000 gross per annum Benefits: 25 days annual leave (exclusive of public holidays), financial support for further education, two days positive mental health leave annually About Community Creations Community Creations is the not-for-profit company behind spunout, Ireland’s award-winning youth information website, and 50808, a new, free 24/7 text service, providing everything from a calming chat to immediate support. spunout is Ireland’s youth information website, by young people for young people. spunout’s vision is to help create an Ireland where young people aged between 16 and 25 are empowered with the information they need to live active, happy, and healthy lives. spunout was visited over 2.3 million times in 2020, providing young people with information that is factual, easy to read, and non-judgemental. 50808 is a first of its kind for Ireland: a free 24/7 text service, providing everything from a calming chat to immediate support for people going through a mental health or emotional crisis - big or small. From breakups or bullying to anxiety, depression, and suicidal feelings, our Crisis Volunteers are available 24/7 for anonymous text conversations. Our aim is to provide immediate support in the short term and connect people to resources that will help them into the future. About the role Community Creations is seeking to appoint a full-time Office Administrator for a fixed-term contract to join our team and support our daily office procedures. The successful candidate will act as the point of contact for all employees, providing administrative support and managing their queries. They will undertake administrative tasks, maintain the integrity and performance of company databases, responsible for quality file and record management systems. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy. Sounds great, how do I apply? Interested candidates can apply via Workable link: [https://apply.workable.com/communitycreations/j/4A8232EC25/] Only applications submitted via Workable will be accepted. No CVs will be accepted over emails. Please complete all fields of the application form. Incomplete application forms will not be considered. Key Duties & Responsibilities: The Office Administrator’s duties and responsibilities include:

  • Email management of shared accounts, liaising with members of the public

  • Administration of the Garda Vetting Process for all relevant staff and volunteers

  • Support scheduling and bookkeeping procedures

  • Maintain files and record management system in line with relevant procedures

  • Create and update records and databases with personnel, financial and other data

  • Track stocks of office supplies and place orders when necessary

  • Managing the maintenance of office and facility equipment

  • Prepare and complete merchandise orders for nationwide delivery

  • Provide administrative support to other departments or projects as needed

  • Carrying out any other duties as may from time to time be required by Management

Skills and Attributes: Who am I? Qualifications and Experience:

  • Proven experience as an administrator, office assistant, or relevant role is essential

  • PLC in office administration or relevant field is desirable

  • Relevant experience of the non-for-profit, mental health, social services or youth work sectors is an advantage

Communications Skills

  • Outstanding communication and interpersonal skills

  • Excellent written and spoken English

Technical Experience:

  • Solid administrative skills with an eye for detail

  • Familiarity with office management procedures and basic accounting principles

  • Proficient working knowledge of Google Suite

  • An ability to adapt to new software solutions quickly

Personal Attributes: The ideal candidate will:

  • Be a self-starter with strong organisational and prioritisation skills

  • Possess an ability to balance conflicting demands

  • Be a collaborator and team player

Applications and Queries The deadline for receipt of applications is midnight on the 20th of February 2022. You can apply for this role by completing this Workable form at the below link: [https://apply.workable.com/communitycreations/j/4A8232EC25/] Be advised that any offers are subject to reference checks and Garda clearance Any queries should be directed to jobs@communitycreations.ie The above job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time. Community Creations is an Equal Opportunities Employer. All documentation received by Community Creations will be processed in accordance with the relevant applicable data protection legislation. The information will only be used in the processing of job applications and for ongoing administrative purposes with job candidates.

General Info Date Entered/Updated 4th Feb, 2022 Region Hybrid / Dublin 2 Expiry Date 20th Feb, 2022