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Clerical Officer

Clerical Officer

Post-Primary Languages Ireland

  • Dublin

  • Not disclosed

  • Contract

  • Updated 23/02/2023

  • Human Resources

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PPLI is happy to announce that applications are being accepted for the role of a Clerical Officer to support the implementation of Languages Connect – Ireland’s Strategy for Foreign Languages in Education 2017-2026 and Implementation Plan 2017-2022, diversifying, enhancing and expanding the teaching of foreign languages in post-primary schools. We are an enthusiastic and hard-working team of Education, Operations and Marketing professionals who manage a wide-range of events, campaigns and resources for students, parents, teachers, guidance counsellors, principals and third-level institutions to help promote the benefits of foreign language skills. Job Specification The duties of the Clerical Officer will include, but are not limited to the following:

  • Carry out operational and administrative duties as a member of the Operations team

  • Provide administrative and operational support to the Director and the PPLI team

  • Administer various schemes PPLI manages or is involved with, including duties such as correspondence, registration, venue bookings, mailings, payments, queries and matters arising

  • Arrange materials and deliveries for events

  • Assist administering PPLI Saturday schools including registration, communication with parents/students and teachers, liaising with venue providers and handling matters arising

  • Process queries from the public in a speedy and thorough manner and follow up with mailings or other actions as needed

  • Assist in processing financial tasks as requested

  • Administer PPLI records and files

  • Administer information relating to PPLI activities such as collating data, registration of students, creating registration forms

  • Arrange and track postal and delivery services as needed

  • Maintain data management, office systems including filing, storeroom stock, purchasing of office and other materials

  • Coordinate issues that arise related to the management of the office facilities, liaise with third party providers to resolve issues and ensure records of repairs/maintenance are kept up to date

  • Handle telephone calls, enquiries and requests from both PPLI employees and the public, providing them with appropriate responses or directing them to the relevant person

  • Organise meetings / training and book venues, ensuring that these are equipped with necessary documentation, equipment and refreshments.

The role is a full-time position on a one year fixed-term contract reporting to the Operations Manager. PPLI is based at The Liberty Insurance Building in Blanchardstown, Dublin 15. Currently operating on a 'Hybrid' working model. For more information on the role, see the Information Booklet on our website. To apply, please fill out the Application Form. Application Deadline: 5pm, Thursday 16th March 2023. Skills: Clerical Word processing Administrative Support Office Duties

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