Since its inception in 2000, the mission of Business in the Community Ireland (BITCI) is to harness the power of Irish business to maximise its positive impact on all its stakeholders. It is a non-profit organisation specialising in advice and guidance to leading companies on corporate responsibility and corporate community involvement. By working with businesses in Ireland, we make an impact on education nationally and in local communities. We work with Ireland’s leading companies on addressing key educational issues. From tackling the retention rate in post primary schools and improving literacy and numeracy skills for young children to fostering a pipeline of talent and training educators, we work with hundreds of companies and schools all over Ireland to create mutually beneficial and lasting partnerships. Funding for our work is from participating businesses, sponsors and Government. Job Title: Administrative Assistant Job Purpose: To develop, deliver and maintain an efficient and professional administration for the BITCI Education Programmes Reporting to: Head of Education Direct Reports: None Job Location: Dublin Travel/ Driving License Required: No Contract: 1 year full-time fixed term contract – 35 hours per week Salary: €24, 278 to €27,313 DOE JOB DESCRIPTION Primary Responsibilities:
Overseeing the effective administration of the World of Work and Student Mentoring Programmes in collaboration with Admin Team
Providing administrative support to the Head of Education
Providing administrative support to team of Regional Coordinators
Oversee the annual programme evaluation process for post primary programmes
Set up survey monkey surveys
Download responses
Draft and produce final evaluation reports in conjunction with Programme Coordinators
Leading and managing the updating of CRM system (MS Dynamics)
Provide technical support for regional coordinators
Responsible for the design, content and distribution of the ezine
Garda Vetting input clerk work
Event administration – such as Mentoring Celebration & Team Annual Think In: distribute invitations, maintaining attendees list, venue organization, Refreshments, etc.
Manage all aspects of SBP’s internal meetings
Preparation and updating of main presentations and promotional material
Verification of volunteer applications for some education programmes
Create digital & print marketing materials for all our programmes using graphic design software such as Canva & Picktochart in collaboration with administration colleagues
Research – on demand – prospective companies, best practice on mentoring.
Maintaining efficient filing system
General BITC office duties - responsibility for general administration cover as appropriate.
To actively contribute to a healthy, safe, secure and productive working environment
To actively promote equality of opportunity, anti-discriminatory practice, diversity, individual rights and choice in all aspects of your work.
Other such duties as may be required from time to time
PERSON SPECIFICATION Experience
Three or more years’ experience in a similar role;
Knowledge of the Irish educational system
Skills/ Personal Attributes
A high level of proficiency in the range of Microsoft Office programmes e.g. Word, Excel, PowerPoint, Outlook.
Proficient knowledge in IT and database applications such as Microsoft Dynamics CRM;
Strong organisational and time management skills;
Excellent Interpersonal Skills;
Excellent attention to detail;
Flexibility and the ability to manage a varied workload;
Fluency in English, both written and verbal is required;
Good writing skills.
Good telephone manner;
Preferred Knowledge and Skills:
Ezine design and editing;
Knowledge of Canva & Picktochart
Knowledge of Irish Business and Education sectors.
Applicants for the above position should forward their Curriculum Vitae and cover letter by e-mail to: careers@bitc.ie by Friday July 29th @ 5pm. For further information you may also phone 01 874 3818. Business in the Community Ireland is an equal opportunities employer and promotes a policy of continuous personal and professional development among its staff. Business in the Community Ireland has a policy of interviewing candidates with disabilities who meet the essential criteria.
General Info Date Entered/Updated 18th Jul, 2022 Region Dublin Expiry Date 29th Jul, 2022