VACANCY Office Administrator The Organisation: AsIAm is Ireland’s National Autism Charity based in Blackrock, Co. Dublin. AsIAm is a fast paced, growing organisation with a vision to create a society where every autistic person is accepted “as they are” – equal, valued and respected. The organisation’s purpose is to advocate for an inclusive society for autistic people that is accessible, accepted and affirming. AsIAm works to support the Autistic community and our families to fully engage in Irish life and build the capacity of society to facilitate true inclusion. The Role: The Office Administrator will report directly to the Head of Administration and Corporate Affairs Manager and will be part of the administration team responsible for the office and event management. This role provides an ideal opportunity for someone who is highly organised with excellent IT and administrative skills, is comfortable and skilled in interacting with vulnerable people, and is able to autonomously prioritise daily tasks according to urgency. Key Responsibilities
Manage the production and distribution of the ID Cards taking special care to ensure GDPR compliance, as well as dealing with new and existing customer’s issue as they arise
Manage the ordering of office supplies, merchandise and promotional materials, ensuring that procurement processes are adhered to and that there is no over-purchasing or duplication
Doing regular stock control to ensure that there are adequate promotional materials and exhibition items to support the multiple events that are held sometimes simultaneously
Assisting the Fundraising Manager with events and exhibitions, that might be local or international, this would involve amongst other things, setting up stands, erecting promotional banners, managing support staff
Managing the AsIAm general phone line and redirecting queries to the appropriate team
Handling of incoming and out-going mail
Engaging with utility company and external cleaning services to ensure the smooth running of the office
Ensuring that minor and major maintenance issues are addressed
Ensuring that the office space is kept presentable and that there is adequate storage for each team and that they adhere to guidelines around the storing of their materials while not in use e.g. lego, promotional materials, sensory equipment
Experience, Education, Skills, and Abilities Required
Experience in managing and prioritising an administrative workload
Ability to adapt communication and engage with a diverse community of people
Excellent time management and organisational skills
Knowledge of autism
Strong computer literacy
In possession of a full clean driver’s licence
Contract Duration: This is a fixed term contract for one-year, with the potential to be extended subject to funding. Salary and Benefits: AsIAm will offer a salary and benefits commensurate with the AsIAm pay scale and experience. In addition to annual leave, the company traditionally offers additional paid time off (company days) including a Christmas office closure period. This is sanctioned annually at the discretion of management. Working Hours: The role is typically Monday to Friday, 9:00 am to 5:00 pm with some flexibility around start and finish times. The role holder is required to have a degree of flexibility regarding working hours with the expectation of some evening and weekend work. Location: The role is based in AsIAm HQ in Blackrock, Co. Dublin. There is limited opportunity for remote work as the role is integral to the day-to-day functioning of the organisation. Your next step… Interested applicants should submit a CV and cover letter to Lisa Aspeling, Executive Assistant to the CEO, at lisa@asiam.ie. You can contact Lisa on 0833442360 with any queries. The closing date for receipt of applications is the 25th of August 2023. Note: All candidates must be willing to undergo Garda Vetting should they be successful. AsIAm actively support inclusion in the workplace and will endeavour to provide reasonable accommodations as requested by candidates throughout the interview process for this position. AsIAm is an equal opportunities employer who reserves the right to practice positive discrimination as set out by the Employment Equity Act, 1998.
Civil Liberties & Human Rights
Interest Groups
Date Entered/Updated: 9th Aug, 2023 Expiry Date: 25th Aug, 2023 Region: Blackrock, Co Dublin