Department: Child Safeguarding and Protection Service (CSPS) Position: Administrator Reporting to: Director, CSPS Salary: DOE Role and responsibilities: 1. General To take responsibility for the day to day running of the office of the CSPS to include:
Receiving enquiries by phone and email and responding to them in a prompt and friendly manner;
Processing incoming and outgoing mail;
Ensuring that office equipment is in working order and reporting faults as appropriate;
Ensuring an adequate supply of office supplies and materials;
Providing assistance to other team members including the Training and Compliance Manager and the Vetting Coordinator, as required.
2. Case management To assist the Director and Safeguarding and Support Officer in all aspects of the management of child and vulnerable adult protection concerns that arise within a diocesan context, to include:
Being, in many instances, the first point of contact for people wishing to disclose abuse and responding in a sympathetic and sensitive manner;
Maintaining the CSPS case management database and ensuring that it is up to date;
Taking responsibility for the internal notification of child and vulnerable adult protection concerns;
Attending, from time to time, meetings with those who wish to disclose abuse in order to record their disclosures;
Attending case management and team meetings and taking minutes;
Attending meetings of the Respondent Supervision and Support Committee (RSSC) and the diocesan Advisory Panel (‘the Panel’) on Child Protection and taking minutes;
Preparing for meetings of the Panel with the Director and Safeguarding and Support Officer by preparing and distributing reports to Panel members in advance of the meetings.
3. Vetting To assist the Vetting Coordinator in the discharge of her responsibilities to include:
Becoming accredited as a Liaison Person with the National Vetting Bureau in order to be able to deputise for the Coordinator in her absence and to assist her at times when the demand for processing of vetting applications is high;
forwarding on to the Coordinator applications received in the office as well as any other messages or correspondence received.
4. Training To assist the Training and Compliance Manager in the organization of training as and when required and as and when circumstances allow, given the other demands of the position. 5. Other
To carry out such other duties as may be required from time to time as requested by the Director or, in his/her absence, the Safeguarding and Support Officer.
Skills, experience and personal qualities required:
The person appointed should have relevant qualifications and skills in office management and information technology. In particular, the person should have a good working knowledge of Microsoft Office, including Word, Excel and Access;
He or she should be able to type from a Dictaphone;
He or she should be sympathetic to the goals and ethos of the Archdiocese of Dublin and committed to the safety and welfare of children and vulnerable adults and to the care and support of those who have suffered abuse;
He or she should have the capacity to deal with distressing material and to look for and accept support when required;
He or she should also understand the need for confidentiality and data protection and adhere strictly to these requirements.
While the post involves working normal office hours, availability before or after normal working hours or outside of normal working days is required, though only on an occasional basis. To Apply: Please send your CV to firstname.lastname@example.org
General Info Date Entered/Updated 24th Jan, 2022 Region Dublin Expiry Date 11th Feb, 2022