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AONTAS: Finance and Administration Officer

Introduction to AONTAS Our Vision: For all adults to achieve their educational aspirations through an equitable lifelong learning system. Our Mission: To advocate for the right of all adults in Ireland to quality learning throughout their lives, and to promote the value and benefits of lifelong learning. Our Membership: Growing membership of over 600 organisations and individuals committed to lifelong learning. Our membership includes learners, tutors, and statutory, nongovernmental, community, and voluntary organisations from across the island of Ireland. Established in 1969, AONTAS, the National Adult Learning Organisation, is a non-governmental membership organisation that promotes that value of adult learning and advocates for the rights of all adults to quality learning across the tertiary education system. We have an unwavering commitment to educationally disadvantaged adults. We offer solutions-focused advocacy that is evidence-based, drawing on research and our extensive initiatives that engage with adults who have returned to education. AONTAS is a highly respected and connected non-governmental organisation at national and international levels. Our Strategic Plan: A Vision for Educational Equality (2019-2022) is informed by principles of social justice, feminism, partnership, valuing diversity, advancing equality and supporting social inclusion. We have expertise in educational equality, and we advocate strongly for community education as the most inclusive, yet underfunded, part of the education system. AONTAS is committed to providing a voice for adult learners based on our vision of learning as being truly lifelong, and takes account of the myriad benefits of learning to health, personal development, social engagement and community development. AONTAS advocates for an inclusive, learner-centred lifelong learning system that enables adults to have a meaningful learning experience. Over the course of 2022, AONTAS will deliver our Strategic Plan 2019-2022, A Vision for Educational Equality. Our work centres on three goals: Learner Voice for Action, a Thriving Community Education Sector, and Lifelong Learning for Sustainability. This will be achieved through four key complementary areas of work: Research, Capacity Building, Advocacy, and Communications. Position: Finance and Administration Officer (Full-Time) Location: This role is based in AONTAS, the National Adult Learning Organisation, 83-87 Main St, Ranelagh, Dublin 6, D06 E0H1. AONTAS provides a flexible working approach. Therefore, this role will allow for both at-home and in-office working through a hybrid work model. Key responsibilities: The Finance and Administration Officer will work directly with the Finance and Administration Lead, to deliver the organisation’s financial requirements through:

  • Providing organisational administrative support

  • Financial administration support including dealing with purchases queries, sales queries, invoicing, supplier and customer payments in Xero

  • Keeping accurate records for all daily transactions

  • Preparation of monthly reconciliations including bank, credit card and petty cash

  • Monthly review of aged debtors and creditors

  • Preparation of monthly Management Accounts

  • Prepare monthly, bi-annual and annual financial reports

  • Participate in financial audits of Core funding and EU projects

  • Assist with budget preparation

  • Review and implement financial policies

  • Financial administration support for EU Projects

  • Other routine financial and administrative support as required by Finance and Administration Lead

Contribute to AONTAS: This list of responsibilities is not exhaustive and may vary from time to time. You will be required to perform such other duties as may reasonably be required of you by the organisation. At all times, operate to the highest professional, ethical and performance standards. This includes adapting effortlessly to changing circumstances in AONTAS and undertaking, surrendering or realigning any responsibility, within reason, the CEO requires. Requirements Core Requirements:

  • Proven knowledge of book-keeping and financial tasks

  • Strong knowledge of Xero and MS Office

  • Good interpersonal and communication skills, both verbal and written

  • Excellent attention to details

Required Experience:

  • Bookkeeping Experience Required

Desirable Experience:

  • Previous experience in a similar role

Personal Characteristics:

  • Good attention to detail and focused on results

  • Ability to meet targets and work to deadlines

  • Ability to follow direction effectively

  • Seeks direction openly if required

  • Able to cope with and respond positively to change

  • Proven organisational skills

  • Strong ability to work effectively as a member of a team

The AONTAS Office is open from 9am to 5pm Monday to Friday. The basic working week is 37 hrs. AONTAS Head Office is located in Ranelagh, Dublin 6. The Finance and Administration Officer’s direct line manager is the Finance and Administration Team Lead. Benefits

  • A collaborative and supportive working environment

  • Employee Assistance Programme

  • Time Owed in Lieu

  • Paid professional development opportunities

  • Hybrid work practice (working in the AONTAS office and from home)

  • AONTAS offers all staff a rewarding career in an open, progressive, fast-paced organisation that has a commitment to education equality for all adults

  • We welcome and embrace diversity, new ideas, mutual accountability, personal and professional growth, learning and development

  • Fair and flexible working conditions

  • Opportunities to travel to education-based European events

  • Paid professional development opportunities

  • AONTAS offers a pension scheme with 10% of salary contributed by the employer (after probation) with staff contribution of a minimum of 5%.

  • Annual Leave is 23 days

Annual Salary The salary offered will be commensurate with experience and will be within the parameters of the salary scale: €31,464 €33,312 €34,957 €36,556 €38,143 €39,698 €41,270 €42,797 €44,371 €45,421 €46,902 €48,007 €49,111 €50,216 Recruitment Process AONTAS Uses Workable an online platform software system. Please use this link to complete your application. Emailed applications will not be accepted. The Workable link Selection Process All applicants will receive an acknowledgement of their application. Please apply with your Curriculum Vitae and a letter of motivation by 5.00pm on Tuesday, January 24th 2023. Interviews will take the place on the 2nd and 3rd of February 2023 For further queries please contact John Ryan, Office Manager by telephone on +353-87-908-6168 or by email at This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties that may be required either now or in the future. AONTAS is not in a position to provide feedback on interview or application performance. AONTAS is an Equal Opportunities Employer

General Info Date Entered/Updated 3rd Jan, 2023 Region Dublin 6 / Hybrid Expiry Date 24th Jan, 2023

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