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Administrator - Dublin (m/f/d)Swarco, Dublin

Your challenge We have an excellent opportunity for an experienced Administrator to join SWARCO's Dublin team with flexible hybrid working 3 days in the office and 2 days from home.

  • Daily reception type duties, call handling and incoming/outgoing post

  • To assist with the organisation of building facilities service

  • Process weekly timesheets

  • Stationery control and ordering

  • Assist management team with internal and external audits

  • Ensure that all project files are prepared and completed in an accurate and timely manner

  • Update and maintain local purchase requisition tracker and associated files

  • Represent the Company in a professional manner both in quality of work and customer service

  • Liaise with field staff ensuring completed paperwork is returned in a timely manner

  • Administer and maintain inventory records and green tag spares management

  • To ensure that all administration working practices are in accordance with the SWARCO ISO 9001 & 14001 Quality, Health, Safety & Environmental management systems at all times

  • Fault management and administration

Your Profile In order to fulfil the role successfully the following are some of the key skills and experience required:

  • Second level education to Leaving Certificate level is required for this role with Third Level Business Diploma desirable

  • A strong customer focus, with excellent verbal and written communication skills

  • Ability to work to deadlines

  • Demonstrable experience in a similar role

  • Demonstrable experience in computer based office applications such as MS Office including, Excel, Word, Access, Visio and Outlook.

  • Working knowledge of procedures for billing and debt collection using computer based financial management systems such as JDE.

  • Good telephone manner

  • A team player with a 'can do' attitude and positive approach

  • Right to live and work in Ireland

Your benefit As well as providing a competitive salary and benefits package, SWARCO actively runs employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

  • 25 days holiday rising to 28 days with bank holidays in addition, plus the option to buy an agreed numbers of days

  • Wrkit- employee benefits portal

  • Generous employer pension contributions

  • Employee Assistance Programme

  • Life assurance up to 4x salary

Interested? Applications are shortlisted on a rolling basis, and we reserve the right to interview and appoint before any advertised closing date. We therefore encourage you to apply at the earliest opportunity to avoid disappointment. Applications received after the closing date will not be processed. We have a responsibility to ensure that all employees are eligible to live and work in the UK, therefore successful candidates must have the right to work in the UK by the start of their employment. We are an equal opportunities employer. Should we require recruitment agency involvement, we will contact the agencies on our PSL, and we would ask that you respect the relationships we have already built with these suppliers. If an agency submits an unsolicited CV to any partner or employee of our company, you should be aware that they have no authority to enter into an arrangement with you and SWARCO is not responsible for any fees related to unsolicited CV's. #advanced #swarco #LI-GB1 #LI-MD1

Ref: AUTO-202301031502032097

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