Administrative Officer- DCU Educational Trust


Job details Salary €30,000 - €35,000 a year Job type Full-time Temporary Fixed term


BenefitsPulled from the full job description Work from home

Full Job Description

Reporting to the Finance Manager, the Administrative Officer exercises a key role, providing day-to-day administrative support in a number of areas across DCU Educational Trust including office administration, events, and personal assistance to the CEO and members of the senior management team. Hybrid working role. Duties and Responsibilities Office Administration

  • Manage the day-to-day administration of the DCUET office

  • Act as liaison between DCUET and DCU offices and faculties

  • Reception: manage the main phone line, email account, couriers, post

  • Stationery orders

  • Organise office maintenance requests with DCU Estates

  • Schedule team meetings and take minutes

  • Organising meeting room bookings and catering requests

  • Council of Trustees meeting preparation: reminders, printing packs, room bookings

and technical set-up on day (Quarterly)

  • Travel bookings: domestic and international travel

  • Finance: Generate purchase requisitions; respond to invoice / payment queries;

manage subscriptions

  • Credit card statement reconciliation (monthly)

  • Organise induction schedules and IT and admin set-up for new staff

Events and Mailings Support

  • Mail merges for supporter mailings and event invitations

  • Printing and binding Communications materials e.g. donor stewardship reports

  • Assist with event organisation and providing support on the day, including

printing name badges, sign-in sheets, registration desk, RSVPs Personal Assistant Support

  • Provide diary management and general day-to-day admin support to the CEO, and

members of the DCUET senior management team, as required. The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably be expected within the scope and grading of the post. Qualifications and Experience Minimum criteria Experience working in the areas of office support is essential. In addition, it is desirable that the candidate possess a subset of the following skills:

  • A proven track record of working in a team as well as handling aspects

independently

  • Familiarity with the operations of a fundraising environment

  • A proven track record of providing personal assistance support and diary

management

  • A self-starting attitude, good interpersonal skills and good technical expertise

  • Familiarity with the Agresso finance system would be a distinct advantage

Job Types: Full-time, Fixed term, Temporary Contract length: 6 months Salary: €30,000.00-€35,000.00 per year Benefits:

  • Work from home

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Santry, Dublin, CO. Dublin D09: reliably commute or plan to relocate before starting work (required)

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