Administrative Assistant Position – Home School Community Liaison (HSCL) The Dublin West Education Centre provides training, development and support for teachers and the wider school community. It has responsibility for in-service education for teachers in the west Dublin area and administers the Home School Community Liaison (HSCL) programme. A full-time administrative support person is required for the HSCL programme. The role is offered on a one year fixed term contract basis and is tenable from March 2023. Principal Duties of Position The successful candidate will work to the National Manager of the Home School Community Liaison Programme and will have responsibility for:
Telephone and post duties
Administration duties related to the HSCL programme
Preparation of reports
Processing registration of attendance at seminars/evaluation forms
Design and maintenance of database of all HSCL schools and related information
Attendance at, and taking minutes of, meetings, circulation of agendas, compilation of reports and maintenance of any other records required
Arrangement of purchases in agreed manner complying with Internal Audit and Department of Education guidelines and in consultation with the Administrator
Ordering of materials and supplies for HSCL National Coordination Team in consultation with the Administrator
Dealing with queries from School Principals, Department of Education and other school personnel in relation to HSCL
Sourcing of venues for training, reviews and securing reservations
Attendance at seminars when required, to provide admin support to HSCL National Coordination Team
Preparation of materials for training as directed by National and Regional Managers
Other duties related to the programme that may arise from time to time
Qualifications & Experience Requirements – the ideal candidate will have:
Excellent organisational skills including office administration, information management and record-keeping
The ability to work flexibly where required both on one’s own and as part of a team
The communication and interpersonal skills to work with local HSCL coordinators, school personnel and other office staff
Excellent ICT skills including Microsoft Office (Word, Excel & PowerPoint) and a good knowledge of databases and spreadsheets
An ability to process work with a high level of attention to detail
An ability to work through the medium of Irish will be an advantage
The ability to work under pressure when required
The ability to manage a busy workload in a fast paced environment
Desirable
Knowledge of the Irish education system
Experience of working in academic administration and liaising with schools/other education partners
Experience of working in a bilingual Irish/English environment
Salary €26, 940 - €41,385 per annum (commensurate with experience) Please email a completed application form to arrive no later than 5 pm on Wednesday, 5th April 2023 Application form can be downloaded via the apply button. Skills: Administrative Support General Administration Support Administration Clerical
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