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Administration Assistant. Europ Assistance

Europ Assistance are looking for an administration assistant to join their busy office in Dublin 2. Job purpose The role of the Administration Assistant has been created to strengthen the companies administration function to on-going expansion of the business in Dublin. The successful candidate will play a important support role within the company and will work closely with the Office Manager on a daily basis Primary duties and responsibilities The primary duties and responsibilities of the Administration Assistant will include the following: Administrative Tasks:

  • Support all team of 30 employees with daily queries and admin tasks

  • Order weekly food deliveries

  • Manage suppliers, order stationary, kitchen supplies & cleaning supplies

  • Liaise with An-Post with regards to our post redirection

  • Schedule DHL pick up and drop offs

  • Maintain various business templates including presentations, EAIB organization chart

  • Ad hoc tasks

Contract Management Tasks:

  • Scanning and filing of contracts

  • Checking local drive against contract database to ensure it is up to date

  • Management of contract email inbox

  • Manage all content uploaded to TEAMs

  • Communication with Contract Teams throughout the organization

  • Organise meetings to keep all relevant parties updated

Qualifications The ideal candidate will be at least educated to Leaving Certificate level with at least 2-4 years office administration experience. The successful candidate must:

  • Have a strong administration background

  • Have excellent attention to detail skills

  • be well organised, self-motivated and have a strong ability to work on their own

  • initiative

  • Have a proven ability to work well in a small team

  • Possess the ability to be flexible in a busy office

  • Possess excellent communication and interpersonal skills

  • Possess good listening skills

Skills: Flexible Communication good listening skills

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